[Hiring] Service Center Specialist @Xylem

Role Description

Xylem is looking for a Service Center Specialist to support service center and branch operations. Your day will involve:

• Performing standard and non-routine mechanical and electrical service duties, including troubleshooting and repairing equipment by phone, in the shop, and at field locations.
• Supporting shop maintenance, sales, and branch operations by resolving customer contracts, billing, invoicing, and administrative issues in a timely manner.
• Working with customers, branch staff, service technicians, and managers.

Core Responsibilities and Tasks:

• Manage inbound phone calls, online inquiries, and customer walk-ins.
• Respond to customer requests, including generating rental quotes and placing orders by phone, in person, or by email.
• Answer routine and non-routine product questions, referring customers to service or sales personnel when appropriate.
• Enter orders and arrange deliveries according to customer agreements, including applicable freight terms.
• Support simple contract renewals, maintenance, and changes, including purchase order updates.
• Review contract auto-renewals and support contract additions identified by branch staff.
• Complete equipment rental processes, schedule product pickups, and prepare customer sign-off paperwork.
• Support Service Shop Technicians by completing work orders and pulling parts for repairs.
• Help branch staff compile metrics and ensure customer requests are completed promptly.
• Maintain accurate time entries and billing for projects and service engagements.
• Obtain and update customer payment information for service orders.
• Ensure service operations and part numbers are included on service orders.
• Verify that on-site technicians have current safety credentials and training.
• Document tasks within established process flows.
• Create and maintain a safe working environment and culture.
• Address the needs and expectations of internal and external customers.
• Contribute to a high-impact culture through innovation, accountability, and empowerment.
• Collaborate with customers, branch staff, and other disciplines.
• Carry out responsibilities within the limits of Xylem’s Delegation of Authority (DOA) policy.

Qualifications

• High school diploma or equivalent and at least 2 years of applicable work experience, or a bachelor’s degree with demonstrated capability in comparable work.
• Light construction experience preferred.
• Computer proficiency, including Microsoft Office, and basic math skills.
• Ability to troubleshoot logical processes and a basic understanding of circuit testing.
• Strong communication, organization, and collaboration skills.
• Ability to understand concepts and general business practices.
• Proficiency with standard Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with ERP systems and typical IT business tools.
• Basic understanding of Field Service and CRM applications, such as Microsoft Field Service or Microsoft CRM.
• Ability to execute tasks with moderate autonomy; limited guidance is expected for complex tasks.

High-Impact Behaviors

• Continuous professional development: Seek opportunities to learn, improve, and stay current with industry trends and best practices.
• Collaboration and teamwork: Work effectively with others, contribute to shared goals, and value diverse perspectives.
• Results-driven performance: Set high standards and deliver objectives efficiently and effectively.

Compensation

The estimated salary range for this position is $25.00 to $29.00 per hour. Starting pay depends on factors such as skills, experience, and work location, and is not typically at the top of the range.

Benefits

• Paid Volunteer Program, Xylem Watermark.
• Prioritization of employees' well-being through inclusion and belonging as well as Employee Resource Groups (ERG).