[Hiring] Senior E-commerce Customer Service & Operations Coordinator @Hunt St

Role Description

Looking for Philippines-based candidates

Job Role: Senior E-commerce Customer Service & Operations Coordinator

Compensation range: $1500-$2000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: Full-time, The volume of work genuinely requires someone across core AEST hours Monday to Friday

Our client is looking for an experienced, hands-on operator who enjoys bringing structure to a busy business, looking ahead and making things happen. Customer service and Operations are the heart of this role. You will be the sole customer service specialist across the existing business and the new brands as they launch, and you will own inventory forecasting, purchasing and international logistics. Alongside that, you will provide proactive executive support to a three-person leadership team, keeping their schedules, priorities and commitments on track.

Success here looks like customers feeling heard, stock arriving at the right time and cost, records staying accurate, and a leadership team that has visibility without having to chase. This is a chance to work closely with the founders, take meaningful ownership, and help build the operational foundations of an international health and wellbeing group.

Key Responsibilities

• Customer Care, From First Enquiry To Resolution
  • Manage Zendesk enquiries covering products, accounts, delivery issues, returns, refunds and replacements
  • Handle WooCommerce order corrections and maintain clear, accurate customer records
  • Provide thoughtful, accurate responses using approved product information, and follow every issue through to resolution
• Inventory Forecasting and Purchasing
  • Build product-level demand forecasts and replenishment plans, accounting for sales trends, supplier lead times, minimum order quantities, safety stock and shelf life
  • Forecast purchasing expenditure and landed costs across currencies, including product, freight and import costs
  • Manage purchase orders and routine replenishment independently within agreed budgets and purchasing parameters, balancing stock availability with cash flow
• International Logistics and Supplier Coordination
  • Coordinate ordering from established brands and the client’s own manufacturing partners, primarily in the US
  • Stay ahead of production schedules, supplier updates and shipping deadlines
  • Work with freight forwarders, customs brokers and third-party fulfilment warehouses across countries, tracking shipments through to receipt and resolving discrepancies
• E-commerce Systems, Reporting and Process Improvement
  • Keep WooCommerce and warehouse inventory aligned
  • Add and update products in WordPress and WooCommerce to precise brand and content guidelines
  • Prepare accurate Metorik reports and monitor operational KPIs
  • Identify recurring problems, recommend practical improvements, and flag risks early with clear next steps
• Company Knowledge, Documentation and Digital Assets
  • Create and maintain a centralised, searchable company knowledge base and document management system
  • Propose suitable tools and structures, then work with leadership to implement a shared home for company documents, SOPs, brand assets, templates and systems documentation
  • Establish folder structures, naming conventions, document ownership, access permissions and version control
  • Maintain and improve SOPs in Confluence, keeping information current and easy for the team to use
• Executive, Business and Personal Support
  • Manage calendars, scheduling and inboxes for the three-person leadership team
  • Triage messages, draft routine replies, identify decisions required, and turn correspondence into actionable tasks
  • Keep Todoist organised with clear priorities, owners and deadlines, and follow up on unanswered emails, outstanding decisions and commitments
  • Prepare meeting agendas, collate documents, record decisions, assign agreed actions and follow up deadlines
  • Research and coordinate travel, bookings, itineraries and business or personal appointments across time zones
  • Compare suppliers, products and services against agreed criteria, obtain quotes and place approved orders, including occasional personal online purchases for the founders
  • Track deliveries, manage receipts, returns and refunds, maintain contact lists, track subscriptions and renewals, organise warranties and keep recurring commitments visible
  • Handle other ad hoc business and personal administration with care and discretion

Qualifications

• Proven hands-on experience in e-commerce customer service, inventory forecasting, purchasing and international logistics, including supplier and 3PL coordination
• Expert-level written and spoken English, with natural, precise communication and excellent judgement around tone
• Strong spreadsheet and numerical skills, including cost forecasting, multi-currency calculations and turning reports into practical decisions
• Hands-on WordPress and WooCommerce experience, with the ability to follow detailed brand guidelines accurately
• Experience providing executive or administrative support to multiple senior stakeholders
• Able to move between customer enquiries, stock planning and leadership support without losing sight of priorities
• Makes sound decisions within remit, asks focused questions when needed, and raises exceptions early with a proposed solution

Requirements

• A passion for healthy living, with practical knowledge of organic foods, supplements and ingredient quality
• Familiarity with the client’s wider toolkit: Zendesk, Metorik, Confluence and Todoist
• Experience setting up a knowledge base or document management system from scratch, including naming conventions, permissions and version control
• Exposure to a multi-brand or scaling e-commerce environment

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core AEST business hours.
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).