[Hiring] Executive Assistant & Client Support Specialist @Voxidea-Stafi

Role Description

We’re hiring a Executive Assistant for C-Level Executive to provide exceptional administrative support to senior-level managers while ensuring excellent service to our clients.

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Qualifications

• Has proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written.
• Excels in organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and other office tools.
• Demonstrates excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma or bachelor’s degree.
• Permanently resides in Latin America.
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.

Benefits

• Long-Term Opportunities: Build a lasting professional relationship with us.
• Fully Remote: Work from the comfort of your home—no onsite travel required.
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition.
• Wellness Support: Access in-house psychological and wellness coaching services.
• Holistic Growth: Free access to coaching programs that support your personal and professional development.
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.