[Hiring] Customer Support Specialist @Alphanumeric Systems

Role Description

Alphanumeric is hiring a (English/German speaking) Customer Engagement/Commercial Specialist (Remote based in Portugal) to work supporting one of the biggest Pharma companies in the world. We're seeking candidates with a passion for customer service, who are able to problem-solve with a focus on strategic thinking. For this position, French speaking is nice to have.

• Deliver an optimized customer service experience in a personalized manner.
• Answer inquiries relating to commercial (not sales), temperature, and storage excursion questions.
• Provide responses for FAQs and general on-label information.
• Identify medical information inquiries and triage them to the appropriate department.
• Identify potential Adverse Events (AEs) and potential Product Quality Complaints (PQCs) with concise and accurate documentation.

Please be aware we can only hire people already based in Portugal with fully legal and valid documentation to work in the country. Please apply with your CV in English.

• Shifts: Monday to Friday 40H/week. Flexibility to work shifts and adapt to different time zones is required.
• Employment: Permanent full-time, 100% remote from wherever you want in Portugal.
• Salary: Competitive and attractive salary.

Qualifications

• Fluent in English, German (mandatory).
• Fluent in French (nice to have).
• Based in Portugal with fully legal and valid documentation to work in the country.
• Experience in Customer Service or related fields.
• Flexibility to have the training in different hours due to time zone differences.

Requirements

• Bachelor in Business, Supply Chain or related fields is preferred and/or 2-5 years of experience.
• Minimum of 2 years of experience supporting pharma/biotech call centers and/or experience in medical or commercial settings is preferred.
• Prior experience in customer support (i.e., logistics, order to cash 3PL/Distributor coordination) is an asset.
• Prior experience with vaccine products in a Pharma/Biotech call center preferred.
• Previous contact center experience is an asset.
• Strong proficiency with spoken and written English, German (mandatory) and French (nice to have).
• Excellent written and verbal communication skills.

Technical Requirements

• Experience with Amazon Web Services (AWS) Connect & Salesforce Health/Service Cloud is preferred.
• Knowledge of Operating systems: Windows through the current version and Microsoft Office tools.
• Comfortable with PC Hardware environment: Laptops, Desktop and Printers.
• Experience with contact center telephony, email, and chat tool is preferred.
• Knowledge of using client relationship management systems is preferred.

Key Attributes and Responsibilities

• Responds to commercial inbound calls, chats, and emails from patients, healthcare providers (HCPs), and vendors in a professional and empathetic manner.
• Provides customer support to wholesalers and/or distributors who purchase client products: including ordering, logistics, contracted customers.
• Answers general inquiries from Consumers and/or HCPs.
• Works with third-party vendors to provide wholesale/distribution support to requesters.
• Navigates and provides assistance navigating commercial tools and sites.
• Assists with temperature excursion inquiries and updates (i.e., connection to the online tool, troubleshooting temperature excursion origination).
• Identifies and reports potential Adverse Events (AEs) and Product Quality Complaints (PQCs).
• Responsible for documentation of case notes in the customer relationship management system (CRM).
• Contract support, liaison, and represents the face of the client.
• Identifies and triages medical information inquiries to the appropriate department.
• Utilization of standard content (i.e., on-label information).
• Utilization of standard content, FAQs, product monographs, or other client-approved responses to deliver non-scripted on-label information to callers.
• Identifies and completes the intake and reporting of potential Adverse Events and/or Product Quality Complaints.
• Provides information to HCOs/HCPs seeking to participate in Clinical Trials.
• Responds to Press Releases and other company news utilizing appropriate responses.
• Perform outbound contacts to provide commercial status updates and follow-up interactions as necessary.
• Provide information on customer ordering status.
• Respond and complete other duties requested.
• Potential for rotational shifts and after-hours coverage as needed.

Required Skills/Abilities

• Excellent interpersonal skills, and ability to develop and maintain important relationships with key stakeholders whether it is via call, chat, or email.
• Strong listening skills with a clear sense of empathy for the caller who is being assisted.
• Demonstrated ability to communicate and distinguish different types of questions relating to commercial inquiries.
• Willingness to learn to identify adverse events or product complaints and to be able to document and report them.
• Ability to handle all channels of work: calls/chats or emails.
• Demonstrated ability to problem-solve.
• Dedicated team player who has a customer service approach and is solution-oriented.
• Ability to learn and navigate new systems and technologies quickly.