[Hiring] Client Scheduling Coordinator @PedrosVacations

Role Description

We are seeking organized, responsive individuals to join our remote team as Client Scheduling Coordinators. This role is centered around keeping client plans organized, schedules accurate, and communication clear. You'll help coordinate appointments, reservation-related details, timing, follow-ups, and other moving parts that contribute to a smooth client experience.

The position is ideal for someone who enjoys working with people, managing details, and making sure important information does not get missed. No prior industry experience is required. Training and ongoing support are provided.

What You'll Be Managing

• Coordinating client schedules, appointments, and reservation times
• Collecting preferences, availability, and other important planning details
• Confirming dates, times, and upcoming arrangements
• Tracking schedule changes and updating records as needed
• Following up with clients regarding pending information
• Communicating reminders, confirmations, and important updates
• Assisting with travel-related scheduling such as accommodations, transportation, activities, and itinerary timing
• Keeping digital records organized and current
• Helping ensure each stage of the client process stays on schedule

What Makes Someone Successful Here

• Naturally organized and good at keeping track of details
• Comfortable communicating professionally with clients
• Dependable when managing deadlines and follow-ups
• Able to prioritize several tasks at once
• Comfortable working independently from home
• Familiar with email, calendars, apps, and web-based tools
• Adaptable when schedules or client needs change
• Willing to learn new systems and processes
• Focused on accuracy and a positive client experience
• Experience in scheduling, administration, customer service, reservations, hospitality, or travel may be helpful, but it is not required.

A Closer Look at the Role

This is not simply about placing appointments on a calendar. You'll help connect the pieces of a client's plans by making sure dates align, confirmations are documented, changes are communicated, and important details are handled on time.

Depending on the client, that may involve coordinating everyday scheduling needs or assisting with travel-related logistics such as:

• Reservation timing
• Transportation schedules
• Accommodation details
• Activity and excursion times
• Itinerary coordination
• Client reminders and follow-up

What You'll Have Access To

• A fully remote work environment
• Flexible scheduling
• Structured training
• Ongoing guidance and team support
• Online tools and resources
• Opportunities to develop client service and scheduling skills
• Exposure to travel and reservation coordination
• Growth potential based on consistency and performance

This Role Could Be a Good Match If

• You are the person who keeps everyone's plans organized.
• You like working with calendars, timelines, and important details.
• You enjoy helping people stay prepared.
• You are comfortable following up when something still needs attention.
• You prefer a role that blends independent work with client communication.
• You are interested in scheduling, customer service, hospitality, administration, or travel-related coordination.

Eligible Locations

Applicants must be located in an eligible region, including: United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

What Happens After You Apply

Applicants selected to move forward will be invited to an informational session where additional details about the position will be shared. The session will cover the company, role expectations, day-to-day responsibilities, compensation structure, training, support, and next steps. There will also be an opportunity to ask questions before moving forward in the process.

Apply to Learn More

If you're organized, responsive, comfortable managing schedules, and interested in a remote role that combines client communication, scheduling, and coordination, we encourage you to apply.