[Hiring] Bilingual Immigration Receptionist @Job Duck

Role Description

Job Duck is seeking a highly organized and professional Virtual Receptionist to serve as the first point of contact for clients, vendors, suppliers, and other external stakeholders. In this role, you will play a key part in ensuring seamless communication, maintaining organized schedules, and supporting daily administrative operations. You will help create positive client experiences by managing inquiries, coordinating appointments, and keeping important information flowing efficiently across the organization. The ideal candidate enjoys interacting with people, thrives in a fast-paced environment, and can confidently balance multiple priorities while maintaining a polished and approachable demeanor. The role is perfect for someone who is dependable, detail-oriented, and committed to delivering exceptional service.

• Compensation Range: $1,015 – $1,100 USD/month

• Help ensure a positive and professional client experience at every interaction
• Coordinate information between internal and external parties
• Prepare and distribute meeting agendas and relevant materials
• Assist with planning and coordinating events and related logistics
• Schedule appointments, meetings, and calls while ensuring all parties are informed
• Manage email communications, including organizing inboxes and drafting responses
• Serve as the primary point of contact for incoming and outgoing communications
• Maintain accurate records and communication logs
• Route calls and requests to the appropriate department or team member
• Respond to client, prospect, vendor, and stakeholder inquiries
• Arrange travel accommodations and reservations when required
• Maintain and organize calendars with reminders and event categorization
• Answer and direct phone calls professionally and efficiently
• Support administrative functions and assist with operational tasks
• Conduct follow-up communications with clients, team members, and event attendees

Qualifications

• Remote position
• Experience handling high-volume phone and email communications preferred
• Strong verbal and written English communication skills required
• Ability to manage calendars, appointments, and schedules efficiently
• Comfortable coordinating with clients, vendors, team members, and external stakeholders
• Experience supporting administrative and operational functions
• Proficiency with common business software and communication platforms
• Must be highly organized and capable of managing multiple tasks simultaneously
• Strong attention to detail and ability to maintain accurate records

Requirements

• Email management platforms
• Calendar and scheduling systems
• Video conferencing tools
• Microsoft Office Suite or Google Workspace
• File and data management systems
• Communication and collaboration platforms

Work Shift

• 8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Languages

• English
• Spanish

Application Process

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.