[Hiring] Bilingual Administrative Assistant @Hire Overseas

Role Description

We're looking for a bilingual Admin Assistant who is fluent in English and Cantonese or Mandarin to support a boutique law firm based in California, serving clients throughout the San Francisco Bay Area. This role exists to ensure clear, accurate communication for our Chinese-speaking clients.

• Approximately 30% live interpretation and translation
• Approximately 70% administrative support
• No legal background required
• Must be sharp, dependable, and comfortable switching between languages in client-facing situations

Qualifications

• Full professional fluency in English and Cantonese or Mandarin, written and spoken
• Cantonese fluency is strongly preferred
• Prior experience in an administrative, legal, or client-facing support role
• Comfort handling live interpretation in professional or high-stakes conversations
• Strong written communication skills in both English and Chinese
• Proficiency in standard productivity tools including email, spreadsheets, and document management platforms
• High attention to detail and a strong sense of confidentiality
• Ability to manage shifting priorities in a small, fast-moving team

Requirements

• Interpretation and Translation
• Provide live interpretation between English and Cantonese or Mandarin during client calls, consultations, and case discussions
• Translate written documents, emails, and client-facing materials as needed
• Ensure accuracy and tone are preserved across both languages in sensitive legal contexts
• Serve as a communication bridge between the legal team and Chinese-speaking clients
• Step in for interpretation support on short notice when client needs arise
• Administrative Support
• Handle data entry, document management, and file organization across firm systems
• Assist with basic bookkeeping tasks including expense tracking and invoice logging
• Draft, review, and respond to emails on behalf of the team as directed
• Support day-to-day operations across scheduling, client follow-ups, and internal coordination
• Maintain organized records with attention to detail and confidentiality
• Marketing Support (Nice to Have)
• Assist with social media posting, content scheduling, or basic digital marketing tasks
• Help draft client-facing communications or update website copy when needed
• Support any outreach or visibility initiatives the firm pursues

Benefits

• Paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays per company guidelines
• 100% remote setup
• Direct involvement in meaningful legal matters
• Small team environment with immediate visibility and impact

How to Apply

Please include:

• Your updated resume
• A short Loom video (1 to 2 minutes) introducing yourself in both English and Cantonese or Mandarin, and briefly describing a situation where you had to communicate clearly across a language barrier in a professional setting

Application Process Overview

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team