[Hiring] Admissions Support Center Specialist @Pima Medical Institute

Role Description

Are you a great listener with a passion for helping others? Do you thrive in a dynamic, customer-focused environment? Look no further! We’re excited to announce an opportunity for a Admissions Support Center Specialist!

In this role, you will be the friendly voice on the other end of the line, connecting with prospective students and their families to guide them toward their educational goals. If you can combine empathetic customer service with active listening to help set appointments and remove barriers for future healthcare professionals, this is the role for you.

Key Responsibilities

• Student Engagement & Communication:
  • Answer incoming calls and place outgoing calls to engage with prospective students and their families, using an empathetic approach to answer questions and schedule appointments to meet with an Admissions Representative.
  • Provide accurate, supportive solutions regarding school programs, policies, and admissions processes; reschedule appointments as necessary to keep students on track.
• Outreach & Follow-Up:
  • Contact no-shows to encourage rescheduling; distribute and mail program information or bulk mailings to prospective applicants.
• Systems & Calendar Management:
  • Maintain campus admissions calendars to ensure seamless appointment scheduling for campus teams.
  • Add new leads into the student contact management system; maintain meticulous computer records of all calls, inquiries, and interactions.
• Reporting & Collaboration:
  • Review weekly and monthly reports for leads, appointments, interviews, and enrollments; collaborate with call center peers to continuously refine customer service standards.

Qualifications

• High school diploma or equivalent required (Associate or Bachelor's degree preferred).
• Minimum of two (2) years of call center, administrative, or customer service experience.
• Excellent verbal and written communication abilities with a patient, customer-centric phone presence.
• An equivalent combination of training, education, or relevant customer service experience that meets the minimum qualifications will be considered.
• Prior sales, admissions, or higher education experience (preferred).
• Practical experience using a lead management system or contact management database (CRM) (preferred).

Requirements

• Hiring Range: $17.84 to $21.40 per hour.
• Schedule: Full-Time (M–Th 9:30 AM – 6:00 PM with alternating Fridays and Saturdays).

Benefits

• Employee Stock Ownership Plan (ESOP)—become a direct stakeholder in our 100% employee-owned college!
• Healthcare Options: Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.
• 401(k) Plan, Health Savings Account (HSA), Flexible Spending Account (FSA), and company-paid Basic Life Insurance.
• Short-term and Long-term Disability coverage.
• Paid Time Off (PTO), Paid Holiday Pay, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness rewards.