[Hiring] Administrative Assistant @RIVET

Role Description

RIVET is seeking an Administrative Assistant to support the CMO and Marketing team by streamlining scheduling, meeting prep, contact tracking, and project management. This role also supports campaign workflows, partner coordination, and daily operations in a fast-paced startup, keeping timelines on track and ensuring smooth communication across teams and partners.

Success in this role looks like:

• Smooth internal operations, with meetings running seamlessly and agendas, materials, and follow-ups handled proactively
• Campaign timelines that stay on track through clear coordination and consistent follow-through
• Increased capacity for the CMO to focus on strategic priorities
• Cross-functional partners who feel informed, prepared, and efficiently engaged
• Organized, reliable systems for content, communication, and logistics that build trust across the team
• A calm, steady presence that anticipates needs and keeps the team grounded and moving forward

Core responsibilities:

• Administrative Support: Schedule meetings, manage travel and logistics, and liaise with external constituents on behalf of the CMO.
• Systems: Develop systems to streamline the CMO's workflow; track and direct day-to-day tasks to maximize efficiency and ensure CMO is focused on key needs.
• Project Management: Develop and maintain marketing projects tracker and prepare weekly status summaries.
• Asset Management: Own the management and storage of final creative assets, decks, and reports, as well as key departmental documents.
• Brand Research Support: Draft briefs on prospective partners, collaborators, or campaign-aligned opportunities when needed.
• Business Development: Track meeting notes, follow-up tasks, and attendee stewardship steps. Liaise with colleagues across the organization to ensure next steps are properly executed.
• Events: Manage contact lists and logistics for IRL and virtual cultivation events targeted to senior-level marketers.
• Marcom Tech Stack Management: Ensure current tech stack licenses and passwords are organized and saved.

Qualifications

• 2–3 years of experience in administrative, marketing operations, or project management roles, ideally supporting a senior leader
• Excellent organizational and time management skills, with proven ability to track details, manage shifting priorities, and follow through on multiple tasks
• Clear and concise written and verbal communication skills, including comfort drafting emails and internal updates in American English
• Familiarity with tools like Google Workspace, Monday.com, and Slack and the ability to learn new systems quickly
• Experience managing logistics for meetings, travel, or events — or demonstrated transferable experience from roles with similar complexity
• Superb attention to detail so that there is confidence that one’s work will not need to be double checked for accuracy
• Calm, solution-oriented mindset, especially when navigating last-minute changes or unexpected needs
• Proactive and self-directed, with the ability to identify what’s needed, communicate it clearly, and get it done without micromanagement
• Excitement about working in a startup or mission-driven organization, where systems are still being built and flexibility is key

Requirements

• Location: Fully remote
• Time commitment: Mon-Fri from 8a-4p PT

Benefits

• Compensation: USD $50,000
• FTE, U.S.-based; for non-U.S. candidates, salary will be adjusted based on local market data
• Start date: April 2026