[Hiring] Real Estate & Business Development Coordinator @Lava Island

Role Description

The Real Estate & Business Development Coordinator supports the Founder across the front end of Lava Island's real estate and development pipeline. The role sits upstream of construction, involving:

• Identifying sites
• Building relationships with brokers and landlords
• Moving opportunities through letters of intent and due diligence
• Keeping a high volume of conversations, documents, and decisions organized as deals move toward signed leases

This role has two halves:

• Coordination of the active real estate pipeline:
  • Tracking status across opportunities
  • Maintaining current document versions
  • Coordinating communication with external parties
  • Supporting clean handoffs to internal construction and development teams when a lease is signed
• Direct executive support to the Founder:
  • Inbox management
  • Calendar and travel coordination
  • Meeting preparation
  • Serving as the primary point of contact for external requests on the Founder's time

This role is fully remote, structured to support the Founder effectively from a distance.

Qualifications

• Executive Assistant, Executive Operations, or comparable executive support experience
• Demonstrated ability to track and coordinate work across many simultaneous external conversations, documents, and deadlines
• Strong written and verbal communication skills
• High proficiency with Outlook and Microsoft 365, project tracking tools such as Monday.com, and Excel
• Ability to work independently in a fully remote arrangement
• Sound judgment about what reaches the Founder's calendar
• Discretion with sensitive information

Requirements

• Real estate, development, commercial leasing, or project coordination exposure (preferred)
• Experience supporting founders or senior executives in fast-paced, high-growth environments (preferred)
• Familiarity with multi-entity or multi-location business operations (preferred)

Benefits

• Fully remote work environment
• Standard home office setup with reliable internet
• Occasional in-person attendance at HQ or other Lava Island locations may be requested

What Success Looks Like

• The Founder's inbox is organized and managed
• Response times across active conversations are reliably faster
• Real estate pipeline status, document versions, and key contacts are always current and visible
• The Founder's calendar is protected
• Travel, meetings, and site visits are coordinated cleanly
• Handoffs to internal construction and development teams are clean when a lease is signed
• The Founder's communication and coordination load is meaningfully reduced over time