[Hiring] Business Development Coordinator @Staffstream

Role Description

Staffstream is hiring a Business Development Coordinator for an Australian commercial and industrial solar and battery business based in Victoria. The business designs and installs solar panel systems and battery solutions for builders, developers, and property owners.

The Business Development Manager is the relationship driver, and you would be the sales expert working behind him, owning the follow-up engine that keeps long tender cycles moving. This is a proactive, hands-on role, not a passive admin seat.

What you will actually do

• CRM and pipeline management:
  • Turn the Business Development Manager's voice memos, texts, and brief notes into complete, structured CRM records in Pylon.
  • Manage the sales pipeline, tracking every active tender, proposal, and contract.
  • Build and maintain a structured system of follow-up reminders and pipeline alerts.
• Tender tracking and follow-up:
  • Track all active tender invitations and submissions.
  • Own the Business Development Manager's follow-up calendar.
  • Spot opportunities that have been inactive for too long and raise them with a recommended next step.
  • Send congratulations and introduction emails promptly when a project is won.
  • Use AI tools to streamline repetitive work.
• Sales documentation and call preparation:
  • Document every client touchpoint against the opportunity.
  • Prepare the Business Development Manager for key conversations with pipeline summaries.
• Proposals and contracts:
  • Keep solar proposals and contracts correctly filed and version-controlled.
  • Track each proposal through to signed agreement and deposit payment.
• Reporting and sales support:
  • Give the Business Development Manager regular, clear summaries of pipeline status.
  • Support job management records in ServiceM8 as won tenders move into project delivery.
  • Document the follow-up process as you build it.
  • Handle general business development administration.

Qualifications

• Real experience in sales support, business development coordination, CRM administration, or tender management.
• An understanding of how tenders and project sales progress.
• Genuine, day-to-day use of AI tools such as Claude or ChatGPT.
• Proficiency in a sales CRM such as Pylon, Pipedrive, or HubSpot.
• Exceptional data entry and record-keeping accuracy.
• Strong analytical instincts.
• Proactive follow-up instincts.
• Assertive and direct communication style.
• Clear written communication for pipeline summaries and structured communication.
• A supportive, collaborative approach.

Requirements

• Experience with Pylon, the solar design and proposal platform.
• Background in solar, batteries, renewables, construction, or trades.
• Working knowledge of solar and battery terminology.
• Experience with ServiceM8 or a comparable job management platform.
• Experience writing SOPs or documenting sales processes.

Benefits

• This role is open to Philippines-based candidates, working part-time and fully remote.
• Reports to the Business Development Manager.
• Works alongside the business's existing sales assistant and a team member with project management and solar experience.
• Your main tools will be Pylon, ServiceM8, and the Business Development Manager's Excel dashboard.