[Hiring] Workplace and Executive Coordinator @Shakepay

Role Description

We’re looking for a highly organized, reliable, and action-oriented Workplace and Executive Coordinator to manage operations and provide recurring executive and administrative support. This is a full-time role based in Montreal, combining workplace operations with executive coordination. You’ll work closely with the CEO, CTO, and People and Executive Operations lead to keep our workplace functional, welcoming, and well-supported while owning recurring administrative workflows such as calendar management, travel, appointments, expenses, reminders, and logistics. As you build company context and develop trust, your scope will expand to include broader executive-support responsibilities.

What you’ll be doing

• Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up.
• Support workplace-related coordination across the company as priorities evolve.
• Support the CEO and CTO with recruiting coordination and occasional onboarding logistics, in partnership with the Recruiting and People teams.
• Support recurring executive and workplace processes, including operational communications, meeting and mail logistics.
• Support executive and company events, including offsite and holiday-event logistics, meeting logistics and operational communications.
• Maintain organized trackers, documentation, and recurring processes that keep work moving smoothly.
• Build strong working relationships across the company and follow through with limited supervision.
• Gradually take on broader executive assistant responsibilities as trust, judgment, and familiarity with the company develop.

Qualifications

• Experience in executive support, workplace coordination, office administration, or a similar operations role.
• Demonstrated ability to handle confidential information and build trust through consistent judgment and follow-through.
• Experience supporting calendars, scheduling, and travel coordination.
• Strong organizational skills, follow-through, and attention to detail.
• Strong written and verbal communication skills.
• Good judgment, professionalism, and discretion when handling sensitive or time-sensitive tasks.
• Comfort working in Google Workspace, Slack, and related coordination tools.
• Ability to manage recurring responsibilities independently in a fast-moving environment.
• Working proficiency in French and English.

Bonus points

• Experience supporting a startup or high-growth team.
• Experience with workplace operations, office logistics, or vendor coordination.
• Experience supporting executive recruiting or onboarding logistics.
• Experience maintaining trackers, documentation, or lightweight operational systems.
• Comfort using AI tools to streamline recurring workflows, draft communications, and support day-to-day administrative work, with sound judgment around confidentiality and accuracy.

Benefits

• Every employee has stock options as part of their total compensation.
• Yearly salary assessments.
• Access to health and dental coverage, including health and wellness spending accounts.
• Work from anywhere in Canada, with optional access to our office spaces in Montreal and Toronto.
• A $2,000 annual budget for courses, certifications, and training to support your career growth.
• 20 days of vacation per year. And if you use all your vacation, we give you a $1,000 bonus.
• Enjoy a parental leave top up to 100% of your salary for 18 weeks.
• Quarterly team-specific or company-wide offsite to connect with each other.

Salary Information

The base salary range for this position is $80,000-$95,000 CAD. Base pay may vary based on factors such as years of experience, skills and qualifications. Additionally, employees are eligible for equity, pay increases based on performance, benefits including health and dental care, and paid time off.

We understand that potential can be just as valuable as experience. If you're eager to learn, grow, and contribute to the mission but worry that you may not have the “right” experience, we still want you to apply. We encourage applications from everyone, regardless of background and life experience.

Fluency in English is required due to the percentage of English-speaking customers and the nature of our platform, which is available to all Canadians.