[Hiring] Virtual Assistant with House Plans Experience @Hunt St

Role Description

We are seeking a detail-oriented Virtual Assistant to support the owner with residential air-conditioning, solar and battery projects from the initial design and costing stages through to quotation and project handover.

• Receive and review builders’ construction plans, specifications and customer information.
• Set up customers, projects and electronic job files within Fortix.
• Upload and organise construction plans, specifications and other supporting documents.
• Complete preliminary heat-load calculations and prepare air-conditioning designs using Plandroid.
• Scale plans, position equipment, outlets and ductwork, calculate airflow and select suitable components.
• Prepare air-conditioning costings and draft quotations in simPRO using our established prebuilds, labour allowances and pricing structure.
• Review house plans, roof layouts and electricity bills to prepare preliminary solar and battery designs using Pylon.
• Select suitable solar panels, inverters, batteries and associated components from our approved product range.
• Prepare solar and battery costings and draft quotations in simPRO using established prebuilds and approved pricing.
• Produce customer proposals through Quotient, ensuring all information is accurate and presented in the Ford & Doonan format.
• Submit completed designs and draft quotations to the owner for review and approval before they are issued to customers.
• Revise designs and quotations following feedback from the owner, builders, customers or site staff.
• Assist with solar administration, including STCs, government rebates, finance applications, network approvals and retailer documentation.
• Prepare completed solar projects for handover to the installation team, ensuring all required approvals and documents are included.
• Maintain accurate file management and version control, and clearly record any changes to plans, designs or quotations.
• Liaise with the owner and administration team in Perth regarding missing information, design questions and project requirements.
• Assist the owner with other administrative tasks as required.

Qualifications

• Basic understanding of house plans or construction drawings, or a strong willingness to learn.
• Experience in areas such as interior design, drafting, architecture, real estate, new home sales, construction administration or similar is highly regarded.
• Comfortable learning and working with new computer programs and software.
• Strong computer skills and proficiency with common office software, particularly Microsoft Excel.
• Excellent attention to detail and strong organisational skills.
• Good written and verbal English communication skills.
• Ability to follow established processes while also using initiative to identify missing or incorrect information.
• Ability to work independently and manage tasks effectively in a remote environment.

Requirements

• Looking for Philippines-based candidates.
• Compensation range: $1,500 AUD - $2,000 AUD / Monthly.
• Engagement type: Independent Contractor Agreement.
• Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement.
• Successful candidates will be expected to disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).