[Hiring] Virtual Assistant to the Accountant @Scale-X Solutions

Role Description

We are seeking a highly organised and detail-oriented Virtual Assistant to the Accountant to provide administrative and bookkeeping support to our newly appointed in-house Accountant. This role is not responsible for the overall management of the accounting function. Instead, the successful candidate will assist the Accountant with processing transactions, maintaining records, preparing reports, and completing compliance-related tasks across a diverse group of entities, including:

• Electrical contracting businesses
• Cabinetry and joinery businesses
• Property investment entities
• Property development entities
• Other related trading and investment structures

The ideal candidate will have strong bookkeeping skills, experience with Australian accounting requirements, and the ability to work accurately across multiple entities.

Qualifications

• 2+ years’ experience in bookkeeping, accounting support, or finance administration.
• Strong understanding of Australian GST and BAS requirements.
• Experience using Xero.
• Proficiency in Microsoft Excel and/or Google Sheets.
• High attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to follow instructions and work collaboratively with the Accountant.
• Excellent written and verbal English communication skills.

Requirements

• Experience in construction, trades, or property-related businesses.
• Familiarity with intercompany accounting.
• Exposure to budgeting and management reporting.
• Accounting or bookkeeping qualifications.

Benefits

• Remote position.
• Rate: $7AUD/hour.
• Full time; 40 hours per week.

Key Responsibilities

• Bookkeeping Support:
  • Enter supplier bills, invoices, and receipts into the accounting system.
  • Assist with accounts payable and accounts receivable processing.
  • Perform bank, credit card, and loan reconciliations.
  • Maintain supporting schedules and reconcile balance sheet accounts.
  • Process and reconcile intercompany transactions.
  • Assist with maintaining fixed asset registers.
• Compliance Assistance:
  • Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
  • Reconcile GST, PAYG withholding, and superannuation accounts.
  • Compile supporting documentation for tax and compliance lodgements.
• Reporting Support:
  • Assist with preparation of monthly management reports, including:
    • Profit & Loss Statements
    • Balance Sheets
    • Cash Flow Reports
    • Budget vs Actual Reports
  • Prepare schedules and working papers for the Accountant’s review.
  • Assist with variance analysis and reporting.
• Budgeting & Forecasting Assistance:
  • Update budget templates with actual results.
  • Maintain cash flow forecast spreadsheets.
  • Assist with project feasibility and development cost tracking.
• Administrative Support:
  • Maintain organised digital filing systems for financial records.
  • Monitor finance inboxes and collate information requests.
  • Prepare payment runs for approval.
  • Assist with document collection for auditors, bankers, and external accountants.
  • Help document accounting procedures and internal processes.
• Property & Development Support:
  • Enter and categorise project-related expenses.
  • Assist with job costing and tracking development expenditures.
  • Reconcile loan drawdowns and interest schedules.

Key Performance Indicators (KPIs)

• Transactions processed accurately and on time.
• Reconciliations completed within agreed deadlines.
• Supporting schedules maintained and up to date.
• Compliance workpapers prepared accurately for review.
• Efficient and responsive support to the Accountant.