[Hiring] Virtual Assistant (Invoicing & Admin Support) @Paired

Role Description

We are looking for a highly reliable and detail-oriented Virtual Assistant to support invoicing, light finance, and day-to-day administrative operations. This role is ideal for someone who thrives in structured environments, communicates clearly, and can take full ownership of recurring tasks with minimal supervision.

This is a part-time role (~25 hours/week, ~5 hours/day) with required overlap in PST (10:00 AM – 3:00 PM PST).

Key Responsibilities

• Create, send, and manage invoices accurately and on time
• Track outstanding payments and follow up with clients as needed
• Maintain organized, up-to-date financial and operational records
• Provide day-to-day administrative and operational support
• Assist with light reporting across platforms (e.g., sales, marketing performance)
• Ensure all tasks are completed consistently following established processes

Qualifications

• Fluent English (100% proficiency required) — clear, easy-to-understand communication (accent is fine)
• Strong attention to detail and high level of organization
• Reliable, consistent, and strong follow-through on tasks
• Ability to work independently and manage time effectively
• Clear and responsive communicator (chat, email, occasional calls)
• Comfortable following structured systems and processes
• Reliable high-speed internet and a professional environment for occasional video calls

Preferred Qualifications (Nice to Have)

• Experience with Finaloop or similar accounting tools
• Familiarity with:
  • Amazon Seller Central
  • Shopify
  • Meta Ads
  • Google Ads
  • TikTok Ads
• Strong working knowledge of Google Docs and Google Sheets
• Experience using Slack for team communication

Compensation & Schedule

• ~25 hours per week (part-time)
• Required overlap: 10:00 AM – 3:00 PM PST
• Compensation: ~$1,000/month (based on experience and fit)