[Hiring] Virtual Assistant - HubSpot Expert @eFLEXervices

Role Description

Your primary focus is on architecting our Growth and Lead Generation engines. We aren't just looking for an operator, but a Builder who will own the LinkedIn outreach and HubSpot infrastructure. This is a 'behind-the-scenes' sales powerhouse role—no sales calls required—where you will be expected to construct, refine, and execute high-volume systems that deliver non-negotiable results.

What you’ll be doing:

• HubSpot Sales Operations:
  • Create deals following DTConnect and DTCMvp calls, ensuring all deals are captured and progress is recorded.
  • Update deal referrers and conduct consistent check-ins on open deals with the team.
• HubSpot Command:
  • You are the gatekeeper of our CRM.
  • Create deals post-discovery calls, ensure every lead is captured, update referrers, and maintain a "zero-leak" pipeline.
• Growth & Lead Generation:
  • Conduct market research and build targeted Total Addressable Market (TAM) lists by searching for individuals in the same company or industry.
• Outreach & Sales Support:
  • Organize and manage LinkedIn outreach sequences using StoreLeads and LinkedIn Sales Navigator.
• LinkedIn Ghostwriting & Outreach:
  • Log in as our clients to manage their LinkedIn presence.
  • Execute outreach sequences, manage the inbox, and maintain the "voice" of the client to book meetings.
• Contract Management:
  • Send MSAs, Pilot Agreements, and other contracts through DocuSign.
  • Ensure signed copies are added to the relevant HubSpot deals.
• Executive Support:
  • Review GTM team inboxes and calendars to share daily and weekly updates, ensuring deals are followed up on.
• Systems Building:
  • Create SOPs for growth tasks and look for opportunities to automate portions of them.
• AI Leverage:
  • Use AI for drafting content, conducting research, and streamlining workflows.
• No-Code Automation:
  • Identify opportunities to use low-code/no-code tools to automate repetitive tasks.

Qualifications

• HubSpot Proficiency (Non-Negotiable): Solid experience using HubSpot for at least 1 year is required.
• Experience: Minimum of 2+ years as a Virtual Assistant or Operations Specialist, preferably in fast-paced or evolving environments.
• Technical Skills: Familiarity with LinkedIn Sales Navigator, StoreLeads, and CRM management.
• AI Proficiency: Experience with AI productivity tools (ChatGPT/Gemini) is required. Skills in or a commitment to learning Claude is a plus.
• Execution Focus: A track record of maintaining consistency in daily output and managing repetitive tasks with discipline.
• Operational Mindset: Proven ability to operate with minimal structure and a hands-on approach to building workflows.
• Communication: Exceptional written and verbal English skills for professional B2B outreach and documentation.

Benefits

• Living Our Values: We don't just talk the talk; we walk the walk. From learning and personal growth to caring deeply about our team and clients, our values are the compass guiding our vibrant workplace.
• Competitive Compensation: Your hard work deserves recognition. Enjoy a competitive salary and benefits package, including comprehensive HMO coverage and optical reimbursements.
• Flexible Work Options: Work your way! If you're outside Baguio City, embrace a permanent work-from-home setup. For those within Baguio, our hybrid work model offers the best of both worlds.
• Wellness Matters: Recharge and refresh! Our flexible vacation and sick leaves empower you to prioritize your well-being, ensuring a healthy work-life balance.
• Pathways to Success: Your journey with us is brimming with growth opportunities. We're dedicated to nurturing your career and supporting your rise through the ranks.