[Hiring] Virtual Assistant (Household and Business Management) @Hire Overseas

Role Description

We are looking for a Virtual Assistant to support a Hong Kong-based family with household management, personal administration, and light business tasks. This role is primarily family-facing (approximately 80%) with some business support (approximately 20%). You will be the operational backbone for a busy household with two kids, handling everything from school applications and travel bookings to utility payments and government document coordination.

This is not a role for someone who needs hand-holding or a defined playbook. You will be expected to figure things out, move quickly, and take ownership of tasks from start to finish without being followed up. If you are resourceful, highly organized, and thrive in an environment where no two days look exactly the same, this role is a strong fit.

Qualifications

• Proven experience in household management, personal assistant, or executive assistant roles supporting a family or high-demand individual
• Highly resourceful with a strong ability to figure things out independently and find solutions without being directed
• Excellent organizational skills with the ability to manage multiple priorities, deadlines, and platforms simultaneously
• Strong written and verbal English communication skills
• Comfortable handling sensitive personal, financial, and government-related information with complete discretion
• Tech-savvy and comfortable learning new tools, platforms, and workflows quickly
• Proactive, reliable, and responsive with a strong sense of ownership and follow-through
• Available during Hong Kong business hours on a full-time basis

Requirements

• Experience supporting families based in Hong Kong or familiar with HK government processes and document requirements (nice to have)
• Familiarity with HK utility providers, school application processes, or local service platforms (nice to have)
• Experience coordinating with accountants, lawyers, or other professional service providers on behalf of a principal (nice to have)
• Background supporting both personal and business needs for a single client or family (nice to have)
• Experience with travel research and booking across Asia-Pacific destinations (nice to have)

Benefits

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during Hong Kong business hours
• Varied, high-ownership work supporting a dynamic family and growing business
• Long-term role with real responsibility and direct access to the family

How to Apply

Please include:

• Your updated resume
• A short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a household or family, and walking through a situation where you had to figure something out independently and deliver without being followed up

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.