[Hiring] Virtual Assistant & Communications Coordinator @ISTA Personnel Solutions

Role Description

We are currently seeking a perceptive and proactive Virtual Assistant & Communications Coordinator, preferably with experience in the U.S. healthcare industry. This is a fully remote role requiring availability from Monday to Friday, 8:00 AM – 5:00 PM EST (2:00 PM – 11:00 PM South African time, subject to daylight savings).

• Send out messages and reminders to patients.
• Read and tweak AI-generated messages before they are sent to make sure they sound right.
• Help create and update support documents and information that go out to patients.
• Assist with more complicated questions by getting all the right information together and passing it to the right people.
• Work with the team to sort different types of messages and make processes more efficient.
• Work with data and systems to help organize information for reports and evidence-gathering.

Qualifications

• 6 months to 1 year experience in the U.S. healthcare industry preferred (experience with EHR systems or healthcare admin preferred).
• Excellent communication skills in English, with the ability to conduct sensitive and nuanced conversations professionally.
• Empathetic nature.
• Highly detail-oriented, organized, and proactive with strong problem-solving skills.
• Computer literate with proficiency in Microsoft Office (Outlook and Word; no advanced Excel required).
• Ability to work independently in a fast-paced, remote environment.
• Familiarity with navigating databases and digital communication tools.
• Reliable internet and power backup solution as outlined above.

Requirements

• Working Hours: Monday to Friday, 8 am – 5 pm EST (14:00 PM – 23:00 PM South African time – subject to daylight savings).
• Work Environment: This is a fully remote role.
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and support for a wired Ethernet connection is mandatory.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Public Holidays: You will be required to work on all South African public holidays (compensated as per BCEA).

Company Description

ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company based in South Africa, specializing in providing top-tier operational support to U.S.-based companies. We are not a recruitment agency - we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.