[Hiring] Virtual Assistant – Admin Support, CRM Management, Video Editing & WordPress Content Upload @Virtual Colleague Philippines

Role Description

The client is a UK-based Business Coach who runs live events, coaching calls, Facebook ad campaigns, and educational content to generate leads and nurture clients. He is looking for a reliable and proactive Virtual Assistant who can support him with administrative tasks, CRM management, event setup, video editing/repurposing, and website content uploading. This role is ideal for a highly organized VA with excellent written English, attention to detail, creative/video editing skills, and basic WordPress content management experience.

Core Responsibilities

• Email & Administrative Support
  • Monitor and manage client email communications
  • Respond to general client inquiries on behalf of the client
  • Handle appointment rescheduling requests
  • Follow up with no-show clients regarding rebooking
  • Identify and flag emails requiring the client’s direct attention
  • Maintain organized communication and inbox management
• CRM & Event Funnel Management (GoHighLevel / Genie AI)
  • Update automation workflows for upcoming events
  • Modify event dates, calendar links, and booking systems
  • Update landing pages and automation sequences
  • Create/update calendar booking links
  • Assist with funnel setup and backend admin tasks
  • Follow existing SOPs/processes provided by the client
• Video Editing & Content Repurposing
  • Types of Videos:
    • Meta/Facebook Ad Videos
      • Clean up raw recordings
      • Remove filler words (“um,” “ah,” pauses)
      • Add captions/subtitles
      • Export platform-ready versions
    • Authority/Educational Content
      • Edit long-form educational videos (approx. 10 minutes)
      • Create short-form clips/reels from long-form content
      • Repurpose content for Instagram Reels, LinkedIn, YouTube Shorts, and other social platforms
• WhatsApp Group Engagement Support
  • Post scheduled messages inside WhatsApp groups
  • Follow message templates/scripts provided by the client
  • Send engagement reminders leading up to live events
  • Assist during live events by posting prepared messages
• Live Event Support
  • Attend monthly live online events/webinars
  • Assist with chat engagement during live sessions
  • Post pre-written responses/messages during events
  • Maintain smooth audience interaction during sessions
• WordPress Blog Upload & Formatting
  • Upload 1 article per week to WordPress
  • Input fully written content provided by the client
  • Apply formatting instructions accurately using Elementor
  • Insert internal and external links as instructed
  • Upload and position images correctly within the blog
  • Add SEO tags, titles, and metadata as provided
  • Ensure formatting is clean, structured, and publication-ready
  • Submit final draft to the client for approval (client will publish)

Qualifications

• Excellent written English communication
• Strong attention to detail
• Strong organizational and administrative skills
• Ability to follow SOPs and instructions accurately
• Ability to work independently with minimal supervision
• Good communication and responsiveness

Requirements

• Experience using GoHighLevel CRM
• Experience with video editing and content repurposing
• Familiarity with Riverside
• Familiarity with Canva
• Experience with WordPress and Elementor (blog upload required)
• Experience supporting coaches, consultants, or online businesses is a plus

Preferred Personality & Work Style

• Detail-oriented
• Reliable and proactive
• Organized and efficient
• Comfortable working independently
• Strong in written communication
• Adaptable and tech-savvy

Communication Preferences

• Primary communication via WhatsApp
• Client prefers voice notes for instructions and updates

Working Hours & Schedule

• Starting at approximately 10 hours per week
• Flexible schedule
• Potential for long-term ongoing support
• Some overlap required during monthly live events (UK timezone)

Important Client Notes & Preferences

• Key Priorities
  • Reduce time spent on repetitive admin tasks
  • Delegate CRM/event setup processes
  • Speed up video editing workflow
  • Support content distribution and engagement
• Important Notes
  • Client already has a social media company handling posting/distribution
  • VA role is focused on backend operations, CRM, editing, and engagement
  • Existing SOPs and workflows are already in place
  • Long-term support preferred if successful