[Hiring] Virtual Assistant @ReWorks Solutions

Role Description

We are looking for a highly capable, proactive, and organised virtual assistant to provide direct support to an executive. This is a fast-paced role suited to someone who is a quick thinker, takes initiative, moves quickly, and can stay one step ahead of the executive. The successful candidate will be responsible for managing the executive's day-to-day administrative requirements, keeping their schedule and inbox under control, coordinating meetings, handling calls, and ensuring that everything stays organised and on track.

• Manage and maintain the executive's calendar and daily schedule.
• Coordinate and schedule meetings, appointments, calls, and commitments.
• Manage inboxes, including reviewing, organising, prioritising, and responding to emails where appropriate.
• Ensure important emails and requests are followed up on time.
• Make and receive phone calls on behalf of the executive.
• Take messages, communicate information, and follow up on outstanding matters.
• Coordinate meetings with internal and external stakeholders.
• Prepare the executive for meetings by ensuring all relevant information, documents, and details are available.
• Keep the executive organised and ensure deadlines and commitments are not missed.
• Manage and prioritise competing tasks and requests.
• Handle general administrative and personal-assistant duties as required.
• Follow up with clients, suppliers, employees, and other contacts on behalf of the executive.
• Anticipate the executive's needs and proactively take care of tasks before being asked.
• Maintain a high level of confidentiality when dealing with sensitive business and personal information.
• Extremely organised and detail-oriented.
• A fast thinker who can make decisions and respond quickly.
• Proactive rather than someone who needs to be told what to do at every step.
• Comfortable working in a fast-paced and demanding environment.
• Excellent at managing multiple tasks simultaneously.
• Confident and professional when communicating via email and telephone.
• Strong at prioritising and managing time.
• Reliable, responsive, and able to work independently.
• Someone who naturally takes ownership and gets things done.
• Comfortable dealing with executives, clients, and senior stakeholders.
• Tech-savvy and comfortable working with email, calendars, online systems, and various communication tools.
• Able to maintain complete discretion and confidentiality.

Company Description

Thinking of applying? Here's the inside scoop. Let us walk you through the next steps.

• Step 1 – Complete Your Application: Fill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.
• Step 2 – The First Look (One-Way Video Interview): This is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!
• Why do we ask for a video? Because a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:
  • How you communicate and connect with people.
  • How you present yourself professionally.
  • Other opportunities you might be an even better fit for (bonus surprises!).
• Step 3 – Let's Actually Talk: A Sourcing Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.
• Step 4 – The Fine Print, Made Fun: We break down what it's like working as an independent contractor—hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.
• Step 5 – Matchmaking Time: Our Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.
• Step 6 – Showtime: Got shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way—with a Reworks teammate right there facilitating.
• Step 7 – The Verdict: We chase feedback the second it lands and keep you in the loop.

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.