[Hiring] Virtual Assistant @VentureCopilot

Role Description

As a Copilot, you become the person a founder relies on to keep operations running and to use AI tools to do it faster than a traditional assistant could. You will have real ownership over how the work gets done, not just doing what you're told.

• Founder Support — 30%
  • Manage the founder's inbox and calendar, triaging what needs a response now vs. later
  • Book and coordinate travel and logistics across time zones
  • Prepare briefing materials and summaries before meetings
• Operations & Process — 25%
  • Build and maintain SOPs and documentation as processes get figured out
  • Identify and fix small operational bottlenecks without being asked
  • Own a project or workstream end to end when handed off
• Coordination & Communication — 20%
  • Coordinate between the founder and contractors, vendors, or external partners
  • Track action items across teams and follow up so nothing falls through the cracks
  • Support hiring: sourcing, screening resumes, scheduling interviews, onboarding paperwork
• Systems & Reporting — 15%
  • Manage CRM records and keep data clean and current
  • Track budgets, expenses, or contractor invoices and flag anything that looks off
• AI-Enabled Execution — 10%
  • Use AI tools to speed up research, drafting, reporting, and repetitive admin work

Qualifications

• Fluent written and spoken English
• Genuine day to day use of AI tools like ChatGPT or Claude in your current work, not just occasional use
• Real experience working independently, without someone checking in on you constantly
• Comfort working without a lot of formal process or structure, especially if you're coming from a larger, more structured employer
• High discretion with sensitive or confidential information

Requirements

• Nice-to-Haves:
  • Experience building or maintaining workflows, automations, or SOPs
  • Familiarity with tools like Notion, ClickUp, HubSpot, Zapier, or similar
  • Prior work with US or EU clients or employers
  • Any hands on AI agent configuration or prompt work

Benefits

• Long-term partnerships, not short projects
• Global exposure to founders across tech, marketing, and media
• AI-ready training that puts you ahead of the field
• Autonomy and ownership, with work that visibly matters