[Hiring] Virtual Assistant @CEO Lawyer Personal Injury Law Firm

Role Description

We are seeking a reliable and detail-oriented Virtual Assistant to support day-to-day administrative and operational needs for U.S.-based firms. This role is ideal for a proactive professional who excels in organization, communication, and managing multiple priorities in a fast-paced, remote environment. The Virtual Assistant will work closely with leadership and internal teams to ensure smooth operations, efficient workflows, and high-quality administrative support.

• Provide administrative support including email and calendar management
• Schedule meetings, appointments, and virtual calls across time zones
• Prepare and format documents, reports, and correspondence
• Manage data entry, file organization, and digital record-keeping
• Assist with client communications and follow-ups as needed
• Support internal projects, task tracking, and deadlines
• Coordinate with team members to ensure operational efficiency
• Handle confidential and sensitive information with discretion

Qualifications

• Previous experience as a virtual assistant, administrative assistant, or similar role
• Strong written and verbal communication skills in English
• Highly organized with excellent time-management abilities
• Proficient in common business tools (e.g., email, calendars, document platforms)
• Comfortable working independently in a remote environment
• Reliable internet connection and professional remote setup

Requirements

• Experience supporting U.S.-based firms or professionals
• Familiarity with CRM systems, project management tools, or legal/business software
• Experience with invoicing, billing support, or basic bookkeeping assistance
• Background in professional services (law, consulting, healthcare, or corporate environments)

Benefits

• Fully remote position with flexible work arrangements
• Opportunity to work with U.S.-based firms and leadership teams
• Collaborative and professional work environment
• Growth opportunities based on performance and firm needs