[Hiring] Virtual Admin Assistant @Assist World

Role Description

The client is looking for a flexible Virtual Admin Assistant to take a wide range of day-to-day tasks off their plate — from drafting emails and sorting QuickBooks receipts to handling phone-based account work and sitting in on internal meetings. This is a broad, evolving role: roughly 15 hours a week will cover recurring responsibilities, with the remaining hours held open for new projects and ad hoc requests as they come up.

Key Responsibilities

• Draft emails and correspondence for review and approval — this role prepares drafts but never sends on behalf of the client.
• Sit in on select internal meetings (roughly 10–12 hours/month), take notes, and represent the company professionally, escalating questions rather than answering on the spot.
• Sort and categorize QuickBooks receipts into the correct expense categories (nice-to-have skill, not a deal-breaker).
• Support client and agent onboarding, including sending out onboarding forms and, once trust is established, logging into accounts to complete setup steps.
• Make and receive phone calls on the company's behalf, including handling account cancellations — holding, verifying details, and drafting the cancellation notice for approval.
• Manage their own calendar and stay organized across a flexible, day-to-day task list.
• Take on ad hoc projects and new tasks as they come up, with a willingness to learn processes that are new to them.

Qualifications

• Comfortable making and receiving phone calls, including sitting on hold and navigating phone trees for account matters.
• Working knowledge of QuickBooks (or similar bookkeeping software) is a strong plus, but not required.
• Confident, clear written English for drafting client- and agent-facing emails.
• Comfortable with basic form-based onboarding workflows and simple software logins.
• Flexible and proactive — comfortable being assigned new or last-minute tasks day to day, and confident enough to speak up and make calls.

Requirements

• Part-time to start: 20 hours/week (80 hours/month), Monday–Wednesday 8am–2pm PST, plus a couple of flexible hours on Thursday.
• $800 - $900 a month.

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM