[Hiring] Vendor Coordinator @d5856577-2c4f-400c-bcf3-4f80afedad61

Role Description

As our Vendor Coordinator, you’ll be the bridge between our internal teams, our customers, and our external partners. You’ll ensure that every vendor relationship runs smoothly—from onboarding and compliance, quote requests, document validation and alignment with customer scopes. Your work will directly influence our ability to deliver on time, maintain quality, and provide excellent service to our customers or internal requesters.

Work Environment:

• This position is 100% remote within the U.S.

Qualifications

• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study
• 2+ years of experience in vendor management, procurement coordination, or supply chain operations
• Knowledge of Salesforce, OneNote, Smartsheet and DocuSign
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes
• Experience working in facilities management, critical facilities, or data centers

Requirements

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration
• Facilitating NDA and VMSA execution via DocuSign to required signers
• Strong knowledge of contracts review including redlines and negotiations
• Tracking tasks and monitoring incoming requests both internal and external
• Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines
• Maintain accurate vendor records in our systems and ensure data integrity
• Identify opportunities to improve vendor relationships
• Maintain folders that contain vendor information, including contact details, services offered, and performance records
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes
• Supports all department contracts, including the administration of a contract repository and expiration tracker
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias
• Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents
• Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management

Benefits

• Enjoy 8 company-paid holidays, 2 floating holidays, and PTO so you can rest, celebrate, and take care of what matters most
• Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment
• The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package
• Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%
• Access to HSA, mental health resources, and gym discounts—because your health matters
• Through discounted group programs, such as legal services, home & auto insurance, pet insurance, and ID theft protection for life’s unexpected moments

Company Description

Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service.

We believe that strong partnerships create exceptional outcomes. Salute is dedicated to delivering outstanding products and services by building trusted, long-term relationships with our vendors. Collaboration, transparency, and operational excellence are at the heart of everything we do—because when our partners succeed, so do we.