[Hiring] Turnaround Admin Coordinator @on-board-companies

Role Description

We are seeking an experienced Turnaround Administrative Support / SAP Requisitioner to support turnaround and project activities, including SAP requisitioning, invoice processing, vendor coordination, and administrative functions. This position reports to the Turnaround TRACK and Requisition Team Lead and serves as a key liaison between Turnaround & Projects, Procurement, Accounts Payable, and external vendors.

• Serve as the primary point of contact between Turnaround & Projects teams and Procurement to ensure timely processing of material and service requisitions.
• Create accurate, high-quality SAP requisitions in accordance with established procedures and best practices.
• Review and validate vendor invoices for accuracy and facilitate timely approvals and payment processing.
• Perform goods receipt transactions and invoice processing activities within SAP.
• Coordinate with Procurement, Accounts Payable, vendors, and internal stakeholders to resolve invoicing discrepancies and outstanding issues.
• Provide guidance and training to requisition requestors to improve submission accuracy and completeness.
• Monitor and meet established KPIs related to requisition creation, invoice approvals, and issue resolution.
• Proactively follow up on outstanding requests, resolve escalated issues, and drive timely completion of assigned activities.
• Provide administrative support to Turnaround & Projects teams, including documentation, coordination, and reporting.
• Support continuous improvement initiatives to streamline requisitioning and invoice processing workflows.
• Maintain effective communication and professional working relationships with internal and external stakeholders.
• Work independently with minimal supervision while managing multiple priorities and deadlines.

Qualifications

• Minimum 5 years of SAP experience with materials and services requisitioning.
• Minimum 5 years of SAP invoice review and approval experience, including VIM Analytics.
• Experience supporting industrial turnaround activities strongly preferred.
• Strong organizational, planning, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with Procurement, Accounts Payable, vendors, and cross-functional teams.
• Self-motivated, detail-oriented, and capable of working independently with minimal supervision.
• Demonstrated ability to manage competing priorities and meet established performance targets.
• Strong interpersonal skills and a professional, collaborative approach to resolving issues.
• Willingness to learn and utilize new systems, applications, and business processes.
• Flexibility to work extended hours, weekends, and varying schedules during turnaround execution.

Requirements

• Minimum high school diploma or GED required.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, as well as OneNote and SharePoint.
• Active TWIC card required and must remain valid throughout the assignment.
• Ability and willingness to travel domestically to industrial operating facilities.
• Ability to work in a variety of environments, including office, remote/home-based, and active industrial facilities.
• In order to be considered for this role, you must be legally authorized to work in the US on a permanent basis without sponsorship.
• Background and drug screenings required.

Benefits

• Health Insurance (Medical, Dental, Vision)
• Life Insurance
• 401(k)
• PTO
• Paid Holidays