[Hiring] Travel Coordinator @InGenesis

Role Description

We are currently seeking a Travel Coordinator to join our team. In this role, you will be responsible for coordinating travel arrangements for corporate and contract staff. This position will process travel expenses and validate them for payment purposes. The Travel Coordinator will require a “hands-on” mentality to meet the needs of the InGenesis travelers within the confines of the Travel and Expense Reimbursement Policy. This position is fully remote and is dependent on contract award.

Job Responsibilities

• Manage and effectively navigate the Concur System.
• Review expense reports for InGenesis employees, comparing details and supporting Travel and Expense Reimbursement policy, making independent judgments based on the first review of the expense report which may lead to approval/denial of submitted expenses.
• Resolve issues directly with employees and/or their managers related to non-compliant expense and travel reimbursement submissions.
• Manage the Expense Reimbursement process and related tools on a day-to-day basis including maintaining and administering, coding, and being a specialist with the Concur system.
• Assist in developing and administering training to employees in the proper utilization of the Expense Management process.
• Maintain accurate records for monthly reconciliations and intercompany billings where required.
• Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
• Perform other duties as assigned or needed to meet the needs of the department/organization.

Qualifications

• High School diploma, BS degree in Business or Accounting preferred.
• Concur experience a plus.
• Minimum 2-4 years related accounting/accounts payable/expense reporting experience.
• Proficient in Excel.
• Intermediate proficiency with Microsoft Office Products.
• Excellent interpersonal and written communication skills.
• Strong attention to detail.
• Ability to handle conflict.
• Ability to work independently with excellent planning and organizational skills.
• “Team” player who can interact well with all employees.
• Proven ability to complete tasks with constrained deadlines.

Additional Qualifications (Remote Work Competencies)

• Ability to work independently, manage time effectively, and meet deadlines in a fully remote environment.
• Strong written and verbal communication skills using phone, email, and virtual collaboration tools.
• Detail-oriented and reliable, with a commitment to accuracy, confidentiality, and quality standards.

Location Restrictions

This position is available only in approved work locations. The role is not open to applicants who reside in or will perform work in jurisdictions with compensation disclosure requirements that apply to this position. Work location eligibility will be confirmed during the application process.

Physical Requirements

• Frequently required to operate a computer and file and retrieve written documents.
• Physical demands may include but are not limited to standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending.

Equal Employment Opportunity Statement

InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. Please visit our website at https://www.ingenesis.com/careers/site-accommodations for more information.

To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).

Company Statement

With decades of experience, InGenesis has grown into one of North America’s most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.