[Hiring] Trade Show Coordinator @Tavily

Role Description

We are looking for a detail-oriented Tradeshow & Events Coordinator to own the planning and execution of our presence at industry conferences, tradeshows, and corporate events. You will manage logistics from booth procurement to post-show lead follow-up, ensuring every event delivers measurable ROI.

You’re welcome to work remotely from the United States.

• Plan and manage end-to-end tradeshow and event logistics (booth design, shipping, setup, staffing)
• Maintain the annual events calendar and manage budgets across 10–20 events per year
• Coordinate with vendors, exhibitors, and internal stakeholders
• Oversee pre-show promotions and post-show lead handoff to the sales team
• Track event performance metrics and report on pipeline impact
• Negotiate contracts with venues, vendors, and event organizers

Qualifications

• 2–4 years of experience in event coordination or field marketing
• Strong project management skills; experience with tools like Asana, Monday.com, or similar
• Comfortable managing multiple projects simultaneously under tight deadlines
• Willingness to travel up to 30% of the time
• Experience with CRM systems (Salesforce, HubSpot) for lead tracking preferred

Benefits

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan: Up to 4% company match with immediate vesting.
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
• Remote work reimbursement: Up to $85/month for mobile and internet.
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.

Pay Transparency

We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.

Base Compensation Range: $121,100 — $151,300 USD