[Hiring] Temporary Administrative Assistant @Georgetown University

Role Description

This is a part-time position as the assistant to the Department Chair, managing the administrative, research, and operational logistics for the Department of Neuroscience. Responsibilities include:

• Managed employee timekeeping in GMS, ensuring accurate hours, leave, and payroll compliance.
• Processed financial requisitions in GMS with proper coding, documentation, and budget alignment.
• Submitted and tracked reimbursements and expense requests through Accounts Payable, resolving issues as needed.
• Coordinated service contracts with internal teams and external vendors, ensuring clear terms and timely execution.
• Maintained organized records and provided support across timekeeping, procurement, and contract workflows to ensure smooth operations.

Work Interactions

Acts as a liaison for the Department Chair in the Neuroscience Department. Interactions include:

• Chairman
• Operations Manager
• Facilities
• Students
• Laboratory Management
• Faculty
• Laboratory safety
• Various other departments at GUMC
• Accounts Payable
• HR
• Purchasing and Contracts
• Treasury and Sponsored Accounting
• External resources essential to the operations of the department and graduate program
• BGE staff
• Medical Center faculty
• Directors of Graduate Studies
• GU Office of Communications
• UIS
• Graduate School of Arts and Science
• Office of the Registrar
• Office of International Programs

Qualifications

• Bachelor’s degree with a minimum of 3 – 5 years of experience in administration, higher education, and program management.
• Strong computer and work processing abilities; comfortable using Windows and Mac environments.
• Advanced use of e-mail and browser applications, MD+S Office Suite, intermediate use of graphics and publishing software (Photoshop, Acrobat, Illustrator, InDesign), Drupal, HTML, social media, and intermediate transcription skills.
• Knowledge of medical terminology, strong proofreading skills, familiarity with grant agencies and publishers formatting and submission guidelines, advanced document production and distribution skills, and strong organization and communication skills.
• Excellent organizational and interpersonal skills.
• Attention to detail and ability to maintain the confidentiality of data and information.

Work Mode Designation

This position has been designated as Remote. Please note that work mode designations are regularly reviewed to meet the evolving needs of the University.

Pay Range

The projected hourly pay range for this position is: $31.50 - $38.50. Compensation is determined by various factors including the candidate’s qualifications, experience, education, skills, and certifications.

Benefits

• Comprehensive and competitive benefit package including medical, dental, vision, disability, and life insurance.
• Retirement savings.
• Tuition assistance.
• Work-life balance benefits.
• Employee discounts.
• An array of voluntary insurance options.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to any characteristic protected by law.