[Hiring] Team Administrator / Document Specialist @EHS Support

Role Description

EHS Support is seeking a Team Administrator / Document Specialist to provide business, administrative and marketing support to the EHS Support team, focusing on the Australian and New Zealand Operations, with backup support to the USA Operations. The successful candidate will be a resourceful, self-starter, proficient in Microsoft Word with a strong grasp of English grammar and strong interpersonal skills. Our future team member is a detail oriented, tech-savvy, multi-tasker with the determination and drive to ensure excellence in internal customer service and external deliverables down to the very last page.

Document Specialist responsibilities (approximately 40% of role):

• Advanced use of MS Word with a demonstrated ability to follow templates, apply styles and format new and existing documents per the EHS Support Style Guide.
• Proofread and edit documents for correct grammar, structure, clarity, and consistency.
• Convert documents to PDFs with bookmarks, including tables, figures, and appendices.
• Collaborate with Project Managers to understand deliverable requirements, including deadlines, formats, and structure.

Team Administrator responsibilities (approximately 50% of role):

• Update and manage information on the team OneNote and SharePoint sites.
• Coordinate input for large proposals and input standard company information.
• Train new hires on internal administrative processes.
• Set up SharePoint filing systems for new projects according to company filing structure.
• Gather HSE statistics for input into client databases.
• Manage company information within procurement systems including ISN, Avetta and Ecovadis.
• Develop and maintain internal training and supplier registers.
• Occasionally review and format presentations in MS PowerPoint.
• Occasionally organise travel and functions.
• Ad hoc duties as they arise including stationery orders and office maintenance coordination.

Marketing Support responsibilities (approximately 10% of role):

• Support branding and marketing initiatives.
• Support with summarising project information and staff experience into short extracts for external branding.
• Formatting and proof-reading brochures and other marketing materials.

Qualifications

• 5-10+ years’ experience in similar role preferred.
• Ability to work independently and prioritise tasks appropriately.
• Experience in document formatting and an eye for presentation.
• Experience in proofreading documents.
• Experience in writing short extracts is desirable but not essential.
• Tech-savvy with an ability to learn new software, processes, and platforms.
• A desire to grow and expand knowledge, take on new challenges, and advance skillset.
• Prior experience with environmental and remediation projects is highly desirable but not essential.
• Bachelor’s degree in a relevant field is desirable but not essential.

Benefits

• Flexible working arrangements to support a healthy work–life balance.
• A competitive salary package that reflects your skills and expertise.
• Employee referral benefits.
• Bonuses to reward you for helping grow our team.
• An opportunity to participate in revenue sharing.
• A structured mentoring program designed to support your professional and career development.
• Paid parental leave to support you and your family.
• Opportunities to work on diverse and challenging projects that expand your experience and capabilities.
• A collaborative, employee‑owned business with strong values and accessible leadership.
• Regular social events and a vibrant team culture that makes coming to work enjoyable.
• Clear pathways for career progression and growth, tailored to your goals.