[Hiring] Supply Chain Procurement Specialist II @CommonSpirit Health

Role Description

As our Buyer Specialist, you will be a strategic procurement leader, ensuring efficient, cost-effective acquisition of essential goods and services across critical healthcare areas. Every day, you'll manage procurement for diverse categories like pharmacy, capital equipment, and general healthcare supplies. You'll analyze market trends, negotiate contracts, evaluate vendors, and collaborate with stakeholders, directly impacting operational efficiency and patient care. To be successful, you'll combine sharp analytical and negotiation skills with meticulous attention to detail and a deep understanding of healthcare purchasing, transforming challenges into strategic advantages.

• Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment.
• Initiates and maintains purchase orders, utilizing Supply Chain software system.
• Works closely with requesting departments, providing information and assistance in purchasing related matters.
• Manage REQ’s that need to be processed manually utilizing PO23 to include sending information to the MBO to improve the requisition process and reduce volume.
• Manage the GHX failures ensuring all order exceptions are addressed.
• Continually seeks to understand and support customer needs, concerns, and priorities. Meets or exceed customer expectations and requirements.
• Ensure all capital equipment specifications meet customer requirements.
• Create equipment trade in purchase orders.
• Works with construction project teams in managing purchases and expenditures.
• Provide alternate sourcing and market trend information to support capital projects.
• Works with facilities and vendors to stage/hold capital purchases until delivery date is operationally viable.
• Manages physician preference items by understanding the physician needs and operational requirements of surgical departments while ensuring high quality low cost alternate products.
• Ensures compliance with all implant and tissue documentation and tracking.
• Evaluates custom pack cost benefits related to product changes.
• Acts as a resource for surgical departments in identifying approved vendors and supplies.
• Works with surgical departments in completing After-the-Fact/Bill Only purchase orders.
• Assist surgical departments with equipment trials.
• Identifies available sources of supply, including alternate products, in the event of back orders.
• Performance of procurement functions with accuracy and competence.
• Check order status or confirmation before close of business each day, and assure timely delivery and performance.
• Contacts departments via approved process in the event of a critical product on back order.
• Returns all calls and emails within one business day.
• Follows department guidelines and notifies the facility Supply Chain of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders.
• Identifies suitable purchasing arrangements for products, including contracts, blanket orders, standing orders and vendor stocking arrangements.
• Management of blanket and standing orders to ensure adherence and appropriate renewal action.
• Arranges for the procurement of supplies on a pooled basis, rather than department by department.
• Obtains emergency and rush ordered supplies in coordination with the end user departments as required.
• Expedites and follow-ups on orders placed on a regular scheduled basis.
• Communicates to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf.
• Ensures vendor returns and credits are applied timely and accurately.

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Qualifications

• High School Graduate and must have a minimum of one (1) year experience supporting surgical or cath lab or one (1) year of capital procurement upon hire.
• High School GED with three (3) years procurement experience or experience in a customer service organization related to healthcare upon hire.
• Associates Other with one (1) year procurement experience and experience using a data exchange system (Ex: GHX) and alternate systems, upon hire.
• Experience with a Supply Chain software (Ex: GHX) required.

Requirements

• Bachelors Other and Lawson experience, upon hire.