[Hiring] Subcontracts Manager @Hays Electrical Services

Role Description

The Subcontracts Manager is responsible for the end-to-end administration and oversight of subcontractor relationships across Hays Electrical Services’ projects and operating entities. This role establishes a consistent, enterprise-wide approach connecting:

• Contractual requirements
• Project performance
• Customer funding
• Subcontractor invoicing
• Payment administration
• Compliance
• Relationship management
• Final closeout

Serving as the central point of coordination between Project Operations, Contracts, Accounting, Accounts Receivable, Accounts Payable, Supply Chain, and subcontractors, this position ensures:

• Subcontractors are properly prequalified and contracted
• Alignment with applicable customer requirements
• Accurate invoicing against approved work
• Progress for payment in accordance with contractual terms
• Project funding status
• Applicable payment provisions

Qualifications

• Minimum of 7 years of progressively responsible experience in subcontract administration, construction accounting, project controls, contracts, commercial management, or subcontractor management.
• Strong working knowledge of construction subcontract agreements and subcontractor administration.
• Understanding of pay-when-paid and conditional payment provisions, retainage, progress billing, schedule-of-values billing, change orders, and project closeout.
• Ability to interpret contract terms and identify subcontract flow-down requirements.
• Strong understanding of lien waivers, payment releases, notices, subcontractor prequalification, insurance, licensing, safety, financial, and compliance requirements.
• Demonstrated experience administering subcontractor invoices, progress billings, retainage, waivers, change orders, and payment requirements.
• Strong financial reconciliation, analytical, problem-solving, organizational, communication, and conflict-resolution skills.
• Ability to manage multiple projects, subcontractors, deadlines, and competing priorities while escalating material risks appropriately.
• Proficiency with Microsoft Excel and project-based ERP, accounting, procurement, or contract-management systems.

Requirements

• Bachelor’s degree in Construction Management, Business Administration, Accounting, Finance, Supply Chain Management, Contract Management, or related field (preferred).
• 3+ years of leadership or supervisory experience (preferred).
• Experience within electrical construction, specialty contracting, commercial construction, industrial construction, EPC, or a related project-based environment (preferred).
• Experience working across Project Operations, Contracts, Accounting, Accounts Receivable, and Accounts Payable functions (preferred).
• Experience with Vista by Viewpoint, Kojo, TradeTapp, Cobblestone, or similar platforms (preferred).

Key Internal Relationships

• Project Managers and Project Executives
• Project Accountants and Cost Accountants
• Accounts Receivable
• Accounts Payable
• Contracts and Legal
• Supply Chain and Purchasing
• Safety and Risk Management
• Finance and Accounting Leadership
• Executive and Operational Leadership
• Enterprise Systems and Information Technology

Key External Relationships

• Subcontractors
• Lower-tier subcontractors and suppliers, as applicable
• General contractors and customers
• Insurance and bonding representatives
• Compliance and prequalification service providers
• External auditors, legal counsel, and consultants, as required

Work Environment & Physical Requirements

Sedentary: While performing the duties of this job, the employee is regularly required to remain in a stationary position over 75% of the time, constantly operates a computer and other office productivity machinery, frequently communicates with internal and external contacts, and must be able to exchange accurate information. The employee is occasionally required to move about inside the office and handle up to 20 pounds.

Management reserves the right to change this position description at any time according to business needs.