[Hiring] Strategic Meeting Planning Specialist @Medtronic

Role Description

As a Strategic Meeting Planning Specialist, you will partner with Medical Education, Marketing, Program Managers, and external vendors to coordinate and execute high-quality medical education programs and events. Leveraging planning tools such as Cvent and working closely with cross-functional stakeholders, you will manage event logistics, attendee experience, travel arrangements, and operational execution while ensuring a best-in-class customer experience. This is a fully remote role based in Bogotá, Colombia, supporting U.S.-based events and programs within Cranial & Spinal Technologies.

• Plan, coordinate, and execute Medical Education and consultative programs aligned with CST business objectives
• Partner with Medical Education teams, Marketing, and Program Managers to support educational and training events
• Work extensively within the Cvent platform to support meeting planning and event execution
• Coordinate attendee logistics, including hotel accommodations, flights, and ground transportation
• Source, negotiate, and coordinate services with hotels, vendors, and event partners
• Manage event registration, communications, attendee support, and overall customer experience
• Support budget tracking, billing activities, expense management, and vendor payments
• Analyse and communicate event performance metrics and reporting as needed
• Collaborate with internal and external stakeholders to ensure successful event delivery and operational excellence
• Travel up to 30%, including occasional weekends, to support events across the United States

Qualifications

• 2+ years of experience in meeting planning, event management, hospitality, logistics coordination, program management, customer experience, or a related field
• Bachelor's degree preferred; alternatively, an Associate degree with 4+ years of relevant experience or a High School diploma with 6+ years of relevant experience
• Fluent English communication skills
• Strong organizational and time management skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Customer-focused mindset with a passion for delivering exceptional attendee experiences
• Proficiency in Microsoft Office application
• Experience with event management platforms such as Cvent, Workfront, Concur, or similar tools
• Experience coordinating meetings, conferences, training programs, or customer-facing events
• Experience managing vendor relationships, travel logistics, and attendee communications
• Healthcare, medical device, life sciences, or medical education industry experience
• Strong problem-solving, relationship-building, and stakeholder management skills

Benefits

• Medtronic offers a competitive Salary and flexible Benefits Package
• A commitment to our employees lives at the core of our values
• Wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage
• This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP)