[Hiring] Specifications Coordinator II @CannonDesign

Role Description

As a Specifications Coordinator II, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You’ll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables. Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are ready to deepen their expertise in specification writing and coordination.

Responsibilities

• Assemble and organize Project Manuals for multiple projects.
• Set up projects in Specpoint, invite project teams, and set export requirements.
• Work closely with the project specification writer to ensure the project manual is properly formatted and packaged.
• Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines.
• Perform QA/QC review checks on project manuals for projects.
• Participate in weekly specification group workload meetings.
• Monitor and update project statuses in the specification app.
• Effectively manage multiple projects and deliverables.
• Basic understanding of deliverable requirements by phase (SD, DD, CD, etc).
• General understanding of Division 01 Specifications.
• Be self-directed in day-to-day work responsibilities.
• May perform related duties as required.

Qualifications

• Minimum High School diploma or equivalent (GED) required; Associate Degree preferred.
• Minimum 4+ years of experience working as an Administrative support professional required.
• Prior work experience in the A/E/C industry preferred.
• CSI Certification is preferred.
• Strong (and proactive) verbal and written communication skills.
• Strong organizational skills.
• Ability to adapt and be flexible to fast paced changes.
• Ability to manage your own time.
• Detail oriented and ability to check your own work and the work of others.
• Ability to work independently and with a team.
• Proficiency in Microsoft Office and Bluebeam required. Knowledge of MasterWorks preferred.
• Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred.

Benefits

• Salary range: $46,000 to $57,500 annually.
• Discretionary bonuses may be available.
• Full benefit package including medical, dental, and vision coverage.
• Flexible spending account options and voluntary insurances.
• Paid time off and flex-time schedules.
• Remote work options.
• 401k plan and employee perk programs.