[Hiring] Specialist III, Procurement @Nightingale Education Group

Role Description

The Specialist III, Procurement keeps Nightingale's purchasing engine running — turning requests into accurate, compliant purchase orders and making sure vendors, Finance, and Collaborators across the College stay in sync every step of the way. This is a role built on precision and follow-through: when procurement runs smoothly, our campuses, classrooms, and learner-facing teams get what they need, exactly when they need it, so the real work of educating and elevating our Learners never skips a beat.

As the operational backbone of the procurement process, you'll own the intake-to-issuance journey for every purchase request — validating details, routing approvals, and creating purchase orders in our procurement/ERP system with accuracy that holds up under audit. You'll be the steady point of coordination between internal Collaborators, vendors, and Finance, tracking every PO through fulfillment and proactively flagging anything that could affect delivery. This role rewards someone who takes ownership seriously, communicates transparently when things shift, and is always looking for a better way to get it done.

What You'll Do

• Own the standardized procurement intake process, ensuring requests include required details (scope/specifications, pricing, service period, business justification, approvals, and coding as applicable).
• Validate and route requests before commitments are made; return incomplete submissions and escalate exceptions per policy.
• Create, issue, and maintain purchase orders (POs) in the designated procurement/ERP system, ensuring accuracy of vendor details, pricing, quantities, terms, and required supporting documentation.
• Track PO status through fulfillment — including backorders, shipment/delivery timing, change requests, and cancellations — and proactively communicate impacts to Collaborators.
• Perform day-to-day vendor coordination related to ordering, delivery questions, PO/invoice discrepancies, and issue resolution; escalate risks or delays to Procurement leadership as needed.
• Maintain purchasing documentation and records (quotes, approvals, PO history, and receiving evidence) to support audit readiness and reporting.
• Participate in functional projects, process improvements, and professional development activities as opportunities arise.
• Perform other duties as assigned in support of the College's Impact and the Procurement Function.

Qualifications

• 4-year degree from an accredited institution or equivalent relevant experience.
• Demonstrated experience providing customer service to multiple stakeholders.
• Demonstrated proficiency in inventory management.
• Demonstrated proficiency in distribution coordination.
• Demonstrated proficiency in professional, written communication.
• Demonstrated experience with Microsoft Outlook and SharePoint.

Requirements

• Experience with Sage or similar ERP/procurement platform.

Benefits

• Budgeted Hiring Range: $80,000 — $88,000 USD.
• All new hires are required to attend New Collaborator Orientation (NCO) in Salt Lake City, Utah. The College will cover travel, lodging, and other accommodations.

Company Description

Nightingale’s commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale Education Group is an equal opportunity employer.

With the primary focus on higher learning in healthcare professions, Nightingale Education Group contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities.

At Nightingale Education Group, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale Education Group helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated nearly 5,000 nurses serving communities in need.

The professional and personal development of our learners and our collaborators is our company’s foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We’re so happy that you’ve found us!

Employment is contingent upon successful completion of a background check and drug screen.