[Hiring] Special Events Manager @Harvest Hosts

Role Description

We are seeking an organized, detail-oriented, and community-driven Special Events Manager to lead the planning, coordination, and execution of large events such as Escapade. This role is responsible for overseeing all aspects of those event operations, including:

• Site selection
• Budgeting
• Staffing
• Logistics
• Programming
• Sponsorships
• Onsite execution

This position plays a critical role in delivering a high-quality experience for attendees, exhibitors, sponsors, entertainers, and volunteers while ensuring Escapade continues to evolve and improve year after year.

The ideal candidate thrives in a collaborative environment, enjoys managing complex projects, communicates effectively with a wide variety of stakeholders, and is passionate about creating memorable community experiences for RVers.

Qualifications

• Experience coordinating events, managing logistics, creating schedules, and balancing priorities in fast-paced environments.
• Budgeting and vendor coordination experience are strongly preferred.
• Highly organized and capable of managing multiple moving pieces simultaneously.
• Strong attention to detail and pride in delivering polished, high-quality work.
• Effective communication across a variety of channels and audiences.
• Ability to work independently and thrive in a collaborative, team-oriented environment.
• Proactive problem-solving skills and adaptability under pressure.
• Comfortable using common office software and digital tools, including spreadsheets, word processing software, email systems, presentation tools, AI, and project management platforms.

Requirements

• Lead the planning, coordination, and execution of all Escapade activities before, during, and after each event.
• Develop and maintain detailed timelines, operational plans, and event processes.
• Oversee day-to-day activities of Escapade functional staff, volunteers, and supporting teams.
• Review and approve Escapade programming, schedules, and materials.
• Research, evaluate, and recommend future Escapade locations for approval by leadership.
• Negotiate contracts, event dates, and venue agreements in partnership with leadership.
• Build and maintain relationships with venues, vendors, sponsors, exhibitors, and outside partners.
• Develop and manage Escapade budgets and expense tracking.
• Ensure all event-related financial records are accurate and organized.
• Partner with leadership to establish pricing structures for attendees, exhibitors, sponsors, guests, and walk-in participants.
• Work closely with marketing and advertising teams to secure sponsorships and exhibitor participation.
• Collaborate with design and creative teams on Escapade branding and promotional materials.
• Coordinate with internal departments to align communications and logistics.
• Evaluate each Escapade event and identify opportunities for improvement.
• Gather feedback, analyze outcomes, and implement enhancements for future events.
• Help establish scalable systems and processes that support long-term event growth.

Benefits

• Remote work
• Paid time off
• Health, dental, and vision insurance
• 401(k)
• Paid holidays
• Supportive team environment with A+ team members

Compensation

Pay will be based on experience but ranges from $50k to $55k.

Timing

We are looking to fill this position as soon as we find the right candidate! This is a remote position open to candidates located within the United States, excluding California, Alaska, Hawaii, and U.S. territories.