[Hiring] Speaker Manager @Berlin Music Commission eG

Role Description

As Speaker Manager, you will take over confirmed speakers once they have been booked by the programme team and guide them through onboarding, logistics, publication and event delivery. You will be their central point of contact, keep information moving reliably and create a professional, welcoming speaker experience.

• Speaker communication: Manage ongoing communication, share general and technical information, answer questions and follow up proactively on outstanding items.
• Onboarding & data quality: Review handovers from the curatorial team, maintain speaker and session data in Airtable, and document status, ownership, availability and special requirements accurately.
• Agreements, fees & conditions: Support the preparation of speaker agreements and keep information on speaker type, fee eligibility, travel coverage and accommodation consistent.
• Travel, accommodation & access: Coordinate ticketing, travel and hotel needs as well as accreditation in close collaboration with the relevant teams.
• Programme & communications assets: Collect biographies, photos, session titles, roles and other materials and prepare the information for web, app, print and internal briefings.
• Operational planning: Support the programme leads with speaker briefings, timings, cue sheets and the operational handover to Production and Stage Management.
• On-site support: Organise check-in, green room operations, speaker movements and stage handovers, ensuring speakers feel informed and supported throughout the event.
• Team & interfaces: Coordinate a small volunteer team and work closely with Programme, Marketing, Production, Partnerships and Attendee Support.
• Wrap-up: Track final open items, support post-event follow-up and ensure the relevant documentation is handed over cleanly.

Qualifications

• At least three years of relevant project and event management experience, ideally focused on speaker, talent or guest management.
• German at B2 level or above and English at C1 level or above, both spoken and written.
• Excellent, service-oriented communication with diverse stakeholders and international guests.
• A structured and dependable way of working, with strong attention to data quality, timelines and follow-ups.
• Confidence using project management and collaboration tools; Airtable experience is a strong advantage.
• A hands-on mindset, ownership and the ability to stay calm and solution-focused when plans change at short notice.
• A collaborative approach and some experience coordinating small teams or volunteers.
• Confirmed availability in Berlin during event production from 3 to 5 November 2026.

Requirements

• Knowledge of Berlin’s and the international music and creative industries, plus a relevant network (Nice to have).
• Experience with B2B conferences, international travel logistics, speaker agreements or digital programme content (Nice to have).
• Awareness of accessibility, safer-space practices and inclusive communication (Nice to have).

Benefits

• A responsible role at the heart of the international Most Wanted: Music 2026 environment.
• An experienced, motivated team with short decision paths and open collaboration.
• Flexible working hours and locations, aligned with project needs.
• Access to a diverse network across Berlin’s and the international music industries.

Company Description

Die Berlin Music Commission (BMC) ist das übergreifende Netzwerk der Berliner Musikwirtschaft. Unsere Mitglieder kommen aus allen Bereichen der Musikwirtschaft, wie Live-Entertainment, Clubkultur, Recorded Music, Music Publishing, Music Software und Music Media.