[Hiring] Solutions & Proposal Senior Specialist @EMCOR Facilities Services

Role Description

As a key member of the Solutions team, the Solutions & Proposal Senior Specialist supports national business development efforts by leading and contributing to responses for Requests for Proposals (RFPs), Requests for Information (RFIs), presentations, and other client-facing deliverables for commercial clients. This is a fast-paced, high-volume, and deadline-driven role that requires comfort managing multiple projects simultaneously, often under very tight and competing timelines. Success in this position requires strong organizational skills, attention to detail, and the ability to stay focused and responsive in a dynamic proposal environment.

This role offers opportunities for growth within the Solutions & Proposal team, along with company-paid training and professional development. The position is primarily remote, with a strong preference for candidates located in the Northeast or Eastern Time Zone to support collaboration and deadlines. Candidates local to the Norristown, Pennsylvania area are expected to work from the office on a regular basis. While Northeast-based candidates are preferred, we will consider the right candidate regardless of location. Occasional travel to the Norristown office may be required.

Essential Duties & Responsibilities

• Create documentation/proposals (either in Word or PowerPoint) working closely with subject matter experts, business development, and pricing teams to gather and interpret information.
• Assist with managing the proposal development process from start to closure.
• Create bid abstracts or short summaries of RFP documents to distribute to the internal team.
• Attend solutioning meetings as required.
• Review and edit documents for clarity, grammatical accuracy, and proper formatting, ensuring high-quality content.
• Maintain consistency in tone and style, while adhering to EMCOR branding across all proposal documents.
• Develop PowerPoint presentations as required in the sales cycle, such as for introductions and capabilities, yellow pad/solution development sessions, and final presentations.
• Create visuals, diagrams and graphics to support proposals and presentation narratives.
• Use of customer’s online bidding tools as required for downloading bid documents, submitting questions, and uploading responses.
• Assist in creating reusable content libraries and templates.
• Support internal- and existing client-support initiatives, including strategic planning, business reviews, executive presentations and memos, etc.
• Occasional late hours / weekend work required to meet deadlines.

Qualifications

• Minimum 5 years of experience in proposal and solutions development.
• Bachelor’s degree in English, Writing, Journalism, Marketing, Communications, or related field required.
• Industry experience preferred: Facilities Management, Real Estate, Construction, Engineering.
• Proven ability to be self-motivated and work individually as well as part of a team.
• Strong work ethic and commitment to producing quality work.
• Capability to multi-task and prioritize work assignments when needed.
• Strong communicator and able to interface within multiple levels of the organization.
• Ability to think critically and draw from several resources to create simple, unified and persuasive documents.
• Proficiency in Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams, and CoPilot.
• Familiarity with proposal development best practices, such as Shipley or APMP.
• Strong organizational skills and attention to detail.
• Willingness and ability to adapt and learn in a fast-moving environment.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and training.