[Hiring] Senior Proposal Specialist @GFT

Role Description

GFT is seeking a Senior Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle)! This role follows a fully remote work model. Experience preparing proposals for capital public works projects and government agencies in California (as a Prime), such as Caltrans, Metro, BART, etc., is a must for this role.

At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high-impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.

The Senior Proposal Specialist manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.

In this capacity, the successful candidate will be responsible for the following:

• Proposals
  • Able to lead 1 complex proposal concurrent with other smaller proposals.
  • May lead sections for complex proposals.
  • Able to organize and coordinate interview team to prepare the content.
  • Work is regularly monitored and overseen by Manager for messaging and quality.
  • Compiles and distributes meeting notes, action items, and review comments from all proposal meetings.
  • Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices.
  • Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams).
  • Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives.
  • Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements.
  • Enters and tracks opportunities and proposals in CRM.
  • Supports sales interview teams, schedules/facilitates kick-off meetings and rehearsals, and prepares presentation and supporting materials.
• Capture Planning
  • Facilitate capture plan support for short- to medium-length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation.
  • Liaise with respective MARCOM staff during capture planning to coordinate early input, as required.
  • No authority to flex within the framework of best practices.
  • Keeps all CRM documentation updated.
• Client Management
  • Coordinates client management team activities for Tier 2 clients.
  • Participates in Tier 1 client management activities and/or coordinates closely with Tier 1 client manager to assure the scheduling and note-taking of client management team meetings.
  • Coordinates with respective MARCOM to define needs for support.
  • Requires oversight, participation, feedback, and input from Manager/senior level BD.
  • Provides research support, scheduling, and organization of information to other Tier 1 clients.
  • Formats/edits client management plans in accordance with company templates and standards.
• Other duties as assigned.

Qualifications

• Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required.

Requirements

• Normally a minimum of 5 years of combined prior proposal experience is required in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, including section writing experience.
• Will have demonstrated a progressively increasing level of responsibility during the past 1 year (minimum).
• Excellent inter-personal and communication skills.
• Able to work with some degree of independence to execute proposal lifecycle.

Benefits

• Remote work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.