[Hiring] Senior Policy Officer @Pathways International

Role Description

We are seeking a Senior Policy Officer to join the powerful global team at Pathways International (PI). This is an exciting opportunity to contribute to PI’s global strategy on pathways to protection and community sponsorship by working closely with the Chief Executive Officer (CEO) and the Executive Chair (EC) as part of the executive office.

The role will include supporting the CEO and the EC in their daily work, which includes high-profile public and private engagements across a wide range of stakeholders, including those at a high political level and within the private sector. We are looking for a strategic thought partner who can proactively project manage multiple high-level strategic mandates in the executive office consistently and on schedule, while supporting the CEO and EC’s time management and achievement of deliverables.

The role will also entail supporting the CEO and the EC in preparing, executing, and following up on key meetings of the organization’s senior executives and the Board.

Responsibilities

• Coordination of strategic initiatives: Oversee end-to-end coordination of strategic projects, acting as a central point of contact for the CEO and EC to manage and track high-priority timelines, dependencies, and deliverables across the executive office to ensure strategic goals and organizational objectives are met on schedule.
• Stakeholder management, development and communication support: Support and coordinate the CEO’s and the EC’s engagements with key PI partners, including with government, the private sector, and other NGOs, in particular to further the organization’s fundraising and development strategy. Manage high-level stakeholders in a highly professional manner while exercising discretion and good judgment. Coordinate PI’s communication on social media channels.
• Writing and analysis: Prepare policy and other briefing documents to support the CEO and the EC. Offer executive-level communication support, including drafting and editing of confidential background documents, correspondence and emails.
• Meeting and event organization: Collaborate with colleagues to prepare meeting strategy. Prepare agendas; schedule and organize meetings with senior stakeholders, and record and distribute minutes. Communicate with meeting and event participants in a professional and timely manner.
• Organizational development: Support the CEO in fostering the organizational development of Pathways International, particularly by integrating Artificial Intelligence (AI) into PI’s work, with a strong comfort level using AI tools to draft high-quality correspondence and streamline project management processes.

Qualifications

• Bachelor’s degree (or equivalent) in a relevant field—such as public policy, public affairs, political science, or international development; or equivalent professional experience in diplomatic, private sector, political or chief of staff roles.
• Proven understanding of one or more relevant fields which may include: forced displacement, refugee protection, global migration, geopolitics and diplomacy.
• At least eight years of relevant work experience in a fast-paced work environment, with a preference for direct work with executive offices or similar functions.
• Strong organizational skills and thrive on project managing executive office projects, meetings and event deliverables and deadlines.
• Demonstrated strong policy capability, able to research, analyze and draft high-quality briefings and materials for senior stakeholders with keen attention to detail.
• Excellent written and verbal communication skills in English. Proficiency in other languages, particularly Spanish and Italian, is an asset. Editorial or copyediting experience is also an asset.
• Excellent interpersonal skills and experience collaborating with people from different backgrounds, countries, cultures and languages.
• Able to work on a varied and constantly evolving portfolio, while consistently displaying professionalism, discretion, tact and responsibility.
• Strong understanding of confidentiality and need-to-know principles, ideally having directly handled similar sensitive functions.
• Strong comfort level using AI tools to draft high-quality correspondence and to inform and strengthen project management processes.
• Comfortable preparing well-presented PowerPoint and Word documents and using Excel, Zoom, MS Teams and SharePoint.

Location

This is a full-time remote position within the range of Eastern Time (ET) to Central European Time (CET). The candidate must be available for flexible working hours, including meetings in CET and ET.

Salary

Competitive, commensurate with experience.

Contract

One-year term contract (renewable).

How to apply

Please submit in English:

• Cover letter
• CV
• Unedited writing sample of no more than five pages.

Please apply through BambooHR at https://pathways.bamboohr.com/careers/60 by November 15th, 2026, at 11:59 pm EST to be considered for this position.

Equal opportunity employer

Pathways International is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from qualified candidates of all genders and from all national, religious, and ethnic backgrounds, including persons with disabilities and those with lived experience of forced displacement. We will provide accommodation upon request during the recruitment, selection, and assessment process.