[Hiring] Senior Facilities Coordinator @JLL

Role Description

This role serves as the primary operational interface between clients, vendors, and facility operations, managing daily building functions while supporting financial, procurement, and project coordination activities. You'll oversee facility maintenance operations, coordinate with multiple stakeholders, manage vendor relationships, and ensure smooth day-to-day operations including emergency response, space planning, event coordination, and comprehensive administrative support across all facility management functions.

Your day-to-day tasks will include:

• Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications.
• Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems.
• Manage vendor contracts and coordinate maintenance/service delivery with M&E contractors to ensure quality work practices and compliance.
• Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required.
• Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate.
• Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement.
• Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems.

Qualifications

• Four plus years’ experience with Facility or Property Administration.
• GED or High school diploma.
• Experience dealing with both internal and external customers and managing client expectations.
• Assist with budgetary requests, analysis and reporting.
• Strong communication and interpersonal skills with the ability to build rapport quickly.
• Proven capacity to understand and interpret commercial contracts.
• Proficient with Microsoft Office software.
• Demonstrated ability to manage multiple and complex operational matters on a daily basis.

Requirements

• Previous experience in facility management or building operations.
• Good presentation skills with ability to lead meetings and presentations to clients/stakeholders.
• Experience with M&E (mechanical, electrical) contractor management.
• Knowledge of emergency response procedures and building safety protocols.
• Understanding of space planning and occupancy management concepts.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.

Company Description

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously.