[Hiring] Senior Executive Assistant to the CEO @Veta Virtual

Role Description

As a Senior Executive Assistant to the CEO, you will work directly alongside the founder of a fully remote, award-winning digital marketing agency that is growing fast and building something significant. You will help the CEO operate with more clarity, focus, and follow-through — not just by managing his calendar and inbox, but by creating the structure, systems, and rhythms that keep his priorities organized, his open loops closed, and his most important work moving forward. Your day-to-day will involve:

• Managing and organizing the CEO's inbox, calendar, meetings, reminders, notes, and follow-ups — ensuring nothing important falls through the cracks and his time is always protected and well-used.
• Capturing open loops, ideas, commitments, and action items — and turning vague or half-formed inputs into clear, organized next steps with owners, deadlines, and priorities attached.
• Building and maintaining simple, practical systems around the CEO — trackers, decision lists, weekly briefs, follow-up rhythms, and project status updates — so he always has a clear picture of what needs his attention.
• Categorizing and prioritizing projects by owner, deadline, status, and decision needed — helping the CEO decide what should be active, delegated, deferred, escalated, or removed from his plate entirely.
• Following up proactively with internal team members, vendors, partners, candidates, attorneys, and other stakeholders — keeping commitments on track and moving things forward even when the CEO is focused elsewhere.
• Leading or fully owning certain projects and strategic initiatives from start to finish — gathering context, coordinating the right people, and driving to completion with minimal direction.
• Preparing concise summaries, meeting briefs, recaps, and recommendations that help the CEO make faster, better-informed decisions.
• Protecting the CEO's focus and tactfully pushing back when he is the bottleneck — comfortable managing up and respectfully challenging a senior leader when the situation calls for it.
• Coordinating work across marketing, sales, hiring, legal and vendor follow-up, internal operations, product initiatives, and other strategic projects as needed.

Qualifications

• 6+ years in a Senior Executive Assistant, Executive Operations, Strategic Projects, Project Manager, Chief of Staff associate, or similar high-level support role — with direct experience supporting a founder, CEO, owner, or C-suite executive.
• Proven ability to create structure where none exists — you build systems, trackers, and operating rhythms from scratch rather than waiting for a perfect setup to be handed to you.
• Strong project coordination experience across multiple stakeholders — you can gather context, identify what matters, coordinate the right people, and keep things moving without losing threads.
• Excellent written communication and synthesis skills — you write clearly, concisely, and can adapt to someone else's voice and communication style.
• Strong independent judgment — you can sense when something is unclear, under-thought, or not quite good enough, and you act on that instinct without being asked.
• Comfortable with ambiguity and fast-moving environments — you do not need every step handed to you and you do not become frantic when priorities shift.
• Comfortable managing up — you can respectfully push back on a senior leader, flag bottlenecks, and hold the CEO accountable when it serves the work.
• Experience in a fully remote or distributed work environment with a high degree of independence and accountability.
• Proficiency with tools such as Google Workspace, Slack, ClickUp, Notion, HubSpot, Airtable, or equivalent platforms.
• High discretion and trustworthiness — you handle sensitive and confidential information with absolute professionalism at all times.
• Comfort and proficiency using AI tools to support research, drafting, synthesis, and workflow creation is a strong plus.
• To be considered for this role, you must be currently based in Latin America (LATAM) or Europe.

Benefits

• Competitive salary in USD — paid consistently every month, no matter where you are.
• 10 paid vacation days per year plus all U.S. federal holidays — plus a dedicated birthday PTO day, because no one should have to work on their birthday.
• 100% remote — work from anywhere in LATAM or Europe with a professional home setup.
• A fast-paced, high-growth environment inside an award-winning digital marketing agency — where your organizational skills and strategic thinking directly shape how the CEO and the company operate.
• A collaborative, high-trust culture through Veta Virtual and our client — where your judgment, discretion, and follow-through are relied upon and deeply valued from day one.

Company Description

Veta Virtual is hiring a Senior Executive Assistant to the CEO for one of our high-growth clients in the Digital Marketing industry. This is not a calendar-only EA role. This is a high-trust, high-impact position for someone who can operate as the CEO's most reliable right hand — bringing structure, clarity, and follow-through to a fast-moving founder with a lot in motion.