[Hiring] Senior Department Research Administrator @Brown Medicine

Role Description

Reports to Departmental Administrative Manager, Chair or Chief of the Department. Plans, develops, monitors and coordinates the academic departmental research administrative activities for the department. Works with senior departmental leadership to ensure departmental resources are available for research and collaborates with the Office of Research Administration in space planning, human resource planning and departmental budget planning. Works closely with academic departmental leadership in the development of departmental policies, procedures and education with regard to research in the department. This position offers flexibility to work fully remote.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

Responsibilities

• Serves as point person and facilitates smooth coordination, communication, and problem resolution between research administration, faculty, divisional and/or departmental leaders, and other hospital and university departments.
• Coordinates research efforts in the recruitment of new faculty and staff, including advising new faculty on transfer procedures, relocation of equipment, and financial arrangements.
• Responsible for coordination of facility management staff, new recruits and support departments in the establishment and construction of space for the recruitment program.
• Leads and coordinates special research-related projects, such as major grant proposals, investigator incentive programs, departmental and divisional reports and statistics.
• Coordinates transfers of research funding for proper reimbursement and allocation of physician salaries on research accounts.
• Provides direct assistance, guidance, and resources information to departmental faculty seeking funding for research endeavors.
• Assumes or may assume responsibility for handling complex proposals, reviewing project applications in consideration of project budget, application instructions, sponsor rules, and unique requirements.
• Recommends and negotiates changes to appropriate applications with principal investigators or department administration.
• Verifies all necessary approvals, including Human Subjects, to ensure that guidelines are met.
• Forwards completed applications to research administration for final approval.
• Assists in managing the department post-award aspect of projects, requiring sensitivity to the needs of individual investigators.
• Determines which principal investigator (PI) or administrator may need closer monitoring to prevent negative institutional impacts.
• Works closely with the Office of Research Administration to create and execute special monitoring plans for specific projects.
• Develops departmental resources and procedures regarding the special requirements of clinical trials.
• In conjunction with the academic department’s goals, develops the departmental research budget.
• Collaborates closely with the appropriate faculty practice administrator or hospital administrator for appropriate reimbursement of physician salaries for research.
• Monitors budget throughout the fiscal year to ensure appropriate expenditures.
• Coordinates human resource and payroll issues for the department.
• Creates reports for departmental administration regarding funding levels, grant submission and award activities.
• Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary.
• Reviews and monitors policy and procedure adherence for purchase orders, travel requests, petty cash vouchers, requisitions for payment.
• Reviews and approves or rejects expenditures for specific projects, including purchase requisitions, check requests, expense vouchers, travel advances, and capital expenditures.
• Ensures that department is compliant in time and effort reporting.
• Monitors employee change forms for research faculty and staff within the department.
• Coordinates with the Office of Research Administration on problem issues and to execute salary split changes and salary transfers as needed.
• Participates in training and education regarding regulatory issues in research to ensure compliance for the investigator and department.
• Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments.
• Reviews and determines direct cost transfers are allocated to appropriate accounts and are allowable.
• Prepares necessary journal vouchers for submission to research administration.
• Maintains current knowledge of institutional and sponsor requirements, procedures and areas of interest through active communication.
• Selects, evaluates and trains subordinate administrative staff.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in business administration, public administration, finance or other related discipline.
• Masters’ degree preferred.
• Five or more years of progressively more responsible experience in a research academic environment, including federal and non-federal funding, clinical trials, grant application processes, and regulations.
• Excellent verbal and written skills are essential.
• The ability to interact with persons from diverse backgrounds such as MD’s, PhD’s, research and administrative staff.
• Thorough knowledge of microcomputers, peripheral equipment and networks.
• Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows.
• Ability to learn specific research access programs.

Requirements

• May provide direct supervision for personnel assigned to the department’s program.
• Normal office environment.
• This position offers flexibility to work fully remote.

Benefits

• Pay Range: $67,724.80-$111,716.80
• Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Company Description

Remote-Rhode Island - N/A Providence, Rhode Island 02901

Work Type: M-F 8am-5pm

Work Shift: Day

Daily Hours: 8 hours

Driving Required: No