[Hiring] Senior Business Operations Specialist @Netguru

Role Description

This role sits at the intersection of Delivery, Sales, Finance, Legal, Talent, and Growth. You will own PMO execution, scheduling and bench management, operational reporting, and the tooling that holds it all together - Productive, Salesforce, and HubSpot. Your job is to keep delivery data accurate, forecasts reliable, and margin leakage visible early enough to act on.

What you will do:

• Run the PMO: delivery audits, adherence to delivery standards, risk reviews, and EVM discipline across the portfolio.
• Own scheduling and bench management - daily allocation visibility, capacity planning, and bench reduction.
• Own Productive as our system of record: project setup, budgets, rate cards, time tracking hygiene, and reporting structures.
• Maintain and enforce SOPs across departments, flag where they break down, and propose updates.
• Run margin and forecast reporting, identify revenue leakage, and escalate with evidence.
• Build and maintain operational dashboards for delivery leads, finance, and the board.
• Coordinate cross-functional operational workflows across sales, finance, legal, talent, and marketing.
• Maintain integrations and workflow automation between Productive, Salesforce, and HubSpot.

Qualifications

• 3-5 years in Delivery Operations, Business Operations, or PMO, ideally in a software house or professional services environment.
• Hands-on experience with Productive - this is a must have.
• Working experience with Salesforce or HubSpot.
• Solid understanding of forecasting, scheduling, and gross margin mechanics.
• Track record of operating inside a defined process framework and enforcing it in practice, not just documenting it.
• Strong analytical and systems-thinking skills; you are comfortable living in spreadsheets and BI tools.
• Proven cross-functional coordination across commercial and delivery teams.
• Polish at native level and English at least C1 level.

Requirements

• ITIL foundation or an equivalent operational process background (nice to have).
• PMO, PMP, or Lean Six Sigma certification (nice to have).
• Productive or HubSpot certification (nice to have).
• SQL or BI literacy (Looker, Metabase, Power BI) (nice to have).
• Experience with EVM metrics (CPI, SPI, EAC) in a project delivery context (nice to have).

Benefits

• Access to the WorkSmile platform offering benefits adapted to your preferences:
• Multisport card,
• Private health insurance package,
• Life insurance,
• And hundreds of other options to choose from 15 categories (shopping, leisure, travel, food, etc.).
• PLN 175 monthly lump sum (ryczałt) for remote employees (UoP - CoE).
• Discounts on Apple products (B2B).
• Various internal initiatives: Team workshops and integration events, webinars, and knowledge sharing sessions.