[Hiring] Senior Administrative Specialist @Sound Physicians

Role Description

The Senior Administrative Specialist for Emergency Medicine plays a vital role in supporting the Emergency Medicine executive team. This position serves as a crucial point of coordination across multiple high priority workstreams:

• Executive leadership CEO
• Divisional CMOs
• SVPs calendar management
• Travel, expense, meeting, and presentation support

Performs project management through coordination of site visits, deliverables, tracking workstreams, reports/presentations, cross-functional follow-through. Leads operational coordination through onboarding, compliance tracking, growth initiatives, education, and communications. The ideal candidate is an initiative-taker, highly organized, initiative-taking minded and professional who thrives in a fast-paced healthcare environment and takes pride in enabling clinical and operational leaders to perform at their best.

Candidates located in the Central Time Zone or willing to work primarily within Central Time Zone business hours are preferred.

Qualifications

• Understanding of healthcare operations and administrative support functions in a clinical or physician group setting.
• Working knowledge of project management principles and the ability to manage multiple concurrent workstreams.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting and communication platforms.
• Demonstrated experience supporting senior leaders, including calendar management, travel coordination, and expense reporting.
• Experience coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare setting.
• Excellent written and verbal communication skills, including experience drafting and editing professional documents, reports, and presentations.
• Demonstrated ability to work effectively in a matrixed organization, collaborating across cross-functional teams including clinical, operational, and administrative stakeholders.
• Strong people skills to manage sensitive situations and confidential information with poise, tact, and diplomacy.
• The work environment is independent, self-starting, and virtual.

Requirements

• 5 years of project management, administrative or coordinator experience, preferably in a healthcare or clinical operations environment.
• Previous virtual work experience is preferred.

Benefits

• Salary Range: $60,000-$90,000 annually. Exact pay will be determined based on candidate experience and geographical location.