[Hiring] Senior Administrative Assistant @Natural Dwellings Architecture

Role Description

We are looking for an experienced Senior Administrative Assistant to join our team. You will perform a variety of administrative tasks, including:

• Managing phones and emails
• Scheduling appointments and planning meetings
• Using organizational skills to manage your office space and time
• Collaborating with clients and colleagues in a fast-paced environment
• Supporting senior managers and ensuring day-to-day office operations run smoothly

Responsibilities include:

• Supporting senior managers and executives with daily clerical tasks
• Planning meetings and taking detailed minutes
• Answering phone calls, providing information to callers, or connecting callers to appropriate people
• Scheduling appointments and updating calendars
• Making travel arrangements and reservations for senior managers
• Composing and typing regular correspondence, like invitations and informative material
• Developing and maintaining a filing system
• Creating spreadsheets and presentations
• Providing statistical and budget reports
• Greeting and providing general support to visitors
• Developing, implementing, and improving office policies and procedures

Qualifications

• Proven work experience as a senior administrative assistant, virtual assistant, or executive administrative assistant
• In-depth understanding of office management and daily operations
• Hands-on experience with MS Office
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• High School degree; additional qualification as a personal assistant or secretary will be a plus

Company Description