[Hiring] Scoping and Licensing Consultant @RWS Group

Role Description

Under the general supervision of a Program Manager, the Scoping & Licensing Consultant supports both licensing activities for Clinical Outcome Assessment (COA) instruments and project planning activities for Linguistic Validation (LV) translation projects. This role is responsible for:

• Conducting licensing research.
• Supporting instrument profile development.
• Generating licensing inputs for quotations.
• Preparing and processing LV project quotes.
• Coordinating project assignments with vendors.
• Ensuring projects are delivered accurately, on time, and in compliance with company quality standards.

The position exercises independent judgment on standard to moderately complex tasks and escalates higher-complexity issues as appropriate.

Qualifications

• Bachelor’s degree in Business, English, Foreign Language, Library Science, Life Sciences, or a related field; or equivalent combination of education and experience.
• 2–4 years of experience in project planning, licensing coordination, translation services, or a related operations role.
• Familiarity with COA instruments, linguistic validation, or clinical research environments preferred.
• Prior experience with vendor coordination or translation workflows strongly preferred.
• Working knowledge of LV project planning, licensing processes, and translation workflows.
• Ability to research, analyze, interpret, and summarize information from multiple sources.
• Ability to manage multiple projects simultaneously in a deadline-driven environment.
• Effective written and verbal communication skills, with a client-service orientation.
• Ability to exercise sound judgment on routine and moderately complex issues.
• Proficiency with standard business software (e.g., Word, Excel, PowerPoint, Adobe Acrobat, Office 365) and ability to navigate internal databases and systems.
• Ability to work independently while collaborating effectively within a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Requirements

• Research prior translation projects, instrument records, and licensing documentation to support COA instrument profiles and summary reports.
• Conduct searches for licensing and permissions information using internal repositories, document archives, web-based research, and direct outreach as needed.
• Collect, organize, and maintain accurate instrument-related data to ensure conformance with client and regulatory requirements.
• Support the preparation of licensing quotation components for inclusion in LV project quotes.
• Process standard licensing and permission requests and track approvals and documentation.
• Communicate with clients to obtain project specifications and requirements to prepare accurate and timely LV quotes.
• Research prior LV projects to identify duplication opportunities or archive discounts.
• Prepare and process LV project quotes and job orders of basic to intermediate complexity, including word counts, formatting considerations, and timeline estimates.
• Coordinate project setup across internal systems, spreadsheets, logs, and databases in accordance with standard procedures.
• Provide consultation to clients regarding project changes, priorities, and timelines.
• Adhere to company Quality Management System (QMS) requirements, including ISO 9001 and ISO 17100 standards.
• Coordinate with Finance to support accurate invoicing and payment processing.
• Maintain accurate project documentation, reports, and status updates for internal and client reference.
• Contribute to process improvement initiatives and special projects as assigned.

Benefits

• If you are based in Poland, candidates will be informed of the salary range for this position prior to interview.
• Pay is determined without reference to previous salary history and is aligned to objective job-related criteria.