[Hiring] Research, Outreach & Business Administration @Virtual Colleague Philippines

Role Description

This is a remote position.

Carla is looking for a dependable Virtual Assistant to handle research, outreach, and recurring administrative tasks so she can focus on client work, speaking, and business development.

The VA will provide hands-on operational support across:

• Research
• Speaking opportunity identification
• LinkedIn outreach
• Business administration
• Selected digital platforms

The initial focus will be on identifying relevant speaking opportunities, researching prospective organizations and events, and preparing applications using the information and guidelines provided by Carla.

As the working relationship develops, the role may expand to include:

• GoHighLevel administration
• Website maintenance
• Digital product support
• Mastermind coordination

The ideal candidate is resourceful, organized, comfortable using AI research tools, and able to work independently with minimal supervision while maintaining clear communication with the client.

Qualifications

• Able to find relevant events, organizations, speaking opportunities, and prospective clients using online research.
• Comfortable using tools such as ChatGPT, Claude, Perplexity, or comparable AI assistants.
• Strong written and verbal English, professional messaging, and the ability to communicate updates concisely.
• Able to manage trackers, deadlines, applications, links, content, and administrative tasks accurately.
• Able to follow instructions, exercise sound judgment, and complete work without constant supervision.
• Comfortable researching prospects and conducting personalized outreach through LinkedIn.
• Experience with GoHighLevel is an advantage.
• Comfortable with inbox management, scheduling, recordkeeping, and routine business support.
• Willing to handle varied tasks and learn the client's processes as the business grows.
• Able to handle client information, account access, business records, and private mastermind discussions responsibly.

Requirements

• Proactive, dependable, and resourceful.
• Comfortable working independently without micromanagement.
• Takes ownership of assigned work and follows through on commitments.
• Communicates clearly and asks focused questions when clarification is genuinely needed.
• Uses initiative to identify opportunities and suggest practical improvements.
• Flexible enough to support different areas of the business as priorities change.
• Comfortable receiving instructions through WhatsApp and providing concise progress updates.
• Able to work collaboratively with a US-based client during agreed Eastern Time working hours.

Benefits

• Fully remote position.
• Initial workload: Approximately 5 hours per week for the first month.
• Ongoing workload: Minimum of 10 hours per week from the second month onward.
• Hours to be coordinated around Carla's Eastern Time working schedule.
• WhatsApp is the preferred channel for routine communication.

Performance expectations

• A well-organized and regularly updated tracker of relevant speaking opportunities.
• Accurate research with verified event details, application requirements, and deadlines.
• Timely completion of approved speaker applications.
• Consistent, personalized LinkedIn outreach and organized follow-up records.
• Reliable completion of assigned administrative and platform-related tasks.
• Accurate website and digital product updates using the client's instructions.
• Timely and organized participant communications once mastermind support begins.
• Minimal need for repeated instructions or day-to-day supervision.

Role boundaries

• The VA will execute and coordinate tasks, not act as an online business manager.
• Advanced coding, complex technical development, and payment-system engineering are outside the scope.
• Public-facing messages, applications, and outreach should use Carla's approved information and follow agreed guidelines.
• Any commitments, commercial decisions, or sensitive communications outside the approved scope should be referred to Carla.
• Participant information and mastermind discussions must be treated as confidential.