[Hiring] Records Clerk @Chenega Corporation

Role Description

The Records Clerk downloads, creates, verifies image quality, processes, performs data entry, maintains, retrieves, validates, and retires shipping (manifest) records.

• Utilize an official Government webpage to download PDFs, check for image/scan quality, perform data entry, quality assurance, and fully submit into the system.
• Record information in logs and automated tracking systems or other electronic information or record-keeping systems concerning files (e.g., add, delete, update, modify, and correct tracking records).
• Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.
• Research information systems and find aids to identify and locate files.
• Identify, organize, describe, and label record materials as necessary.
• Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files, and attach bar code labels to them.
• Retrieve files and process them for delivery to requestors.
• Maintain files, including removing duplicate copies of records, preparing substitute closure forms when missing, replacing worn or improperly labeled folders, and redistributing files on the shelves.
• Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
• Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
• Research SOP and other official materials to initiate workarounds and if not possible, place phone calls, emails, or corrections requests to industry users to resolve manifest discrepancies.
• Other duties as assigned.

Qualifications

• High school diploma or GED equivalent is required.
• 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software.
• Must possess a valid driver’s license or temporary license.
• Background check is required.
• EPA Records Clerk experience desired, but not required.
• Knowledge of filing procedures and techniques.
• Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations.
• A firm grasp of knowledge of numerical, alphabetical, and chronological sequencing.
• Ability to type proficiently.
• Ability to work individually in teams and interact tactfully with government staff.
• Ability to read, write, and speak English and understand and follow procedures.
• Demonstrated ability to deal simultaneously and calmly with several crises to determine the relative importance of each.
• Demonstrated ability to recognize important users of the service and to accord them priority attention.

Benefits

• Broad range of benefits offered to team members.
• Positive and supportive culture encouraging team members to do their best work every day.
• Well-being programs and flexibility to make daily choices for a healthy, centered, confident, and aware lifestyle.
• Focus on education, giving, skill-based volunteerism, and leadership to drive positive social impact in communities.