[Hiring] Real Estate Transaction Coordinator @Blue Peak Ventures Real Estate

Role Description

Once the acquisitions team has a signed agreement, you own the path to closing. You will know where every active file stands, what is blocking it, what must happen next, who is responsible, and when an issue needs to be escalated.

This is not a conventional MLS transaction-coordinator role. One file may involve:

• An expiring reinstatement quote
• A foreclosure auction
• Several deeds
• A hard-to-reach heir
• A mobile signing
• An occupant who has not moved out

Your job is to work out the next steps, involve the right people, and keep following through until the transaction is closed and the file is complete.

You will manage multiple active transactions at different stages, primarily involving properties in South Carolina. You will use the company’s systems and communication tools to track deadlines, document progress, coordinate the parties involved, and keep each file moving toward closing.

What You Will Own

• File control and deadlines:
• Manage every active file from agreement through close-out.
• Track critical dates, current blockers, next actions, responsible parties, and escalation points.
• Title, payoffs, and foreclosure:
• Order and follow up on payoffs and reinstatement quotes.
• Protect good-through dates.
• Coordinate lender packages and keep foreclosure deadlines visible.
• Documents and closing:
• Coordinate deeds, signatures, notarization, mobile signings, escrow, settlement documents, recording, and other closing logistics.
• Sellers and external partners:
• Keep sellers informed, make clear requests, and follow up before a missed step or loss of confidence threatens the transaction.
• Property access and occupants:
• Coordinate lockboxes, utilities, locksmiths, vendors, property security, access, and approved cash-for-keys or move-out plans.
• Close-out and process improvement:
• Confirm recording, send settlement information to the bookkeeper, close the file properly, and improve the checklist, template, trigger, or handoff when the same problem appears more than once.

You will work directly with the Business Operations Manager, Founder & CEO, acquisitions team, title partners, lenders, and legal counsel. You will be expected to recommend next steps and move routine work forward. Legal decisions, material financial commitments, and exceptions to approved deal terms remain with counsel or leadership.

Qualifications

• Experience in off-market real estate, distressed acquisitions, investor transactions, title or closing operations, foreclosure or default servicing, probate or inherited property, property management, or difficult occupancy.
• Current roles may include title processor, examiner, curative-title specialist, closing coordinator, escrow officer, foreclosure or default-servicing coordinator, real-estate paralegal, investor transaction coordinator, property operations coordinator, or residential property manager.
• Demonstrated experience, typically three or more years, in off-market real estate, title or closing operations, default servicing, foreclosure, probate, property operations, or another environment involving difficult real-estate files.
• Direct experience with at least two of the following:
• Curative title
• Probate or heirship
• Foreclosure or loss mitigation
• Payoffs or reinstatements
• Deeds and signings
• Property access
• Difficult occupancy
• Eviction coordination
• Cash for keys
• Experience keeping multiple active files moving while protecting hard deadlines and good-through dates.
• Clear written and verbal communication with sellers, attorneys, title companies, lenders, notaries, occupants, and vendors.
• Sound judgment about when to act, when to follow up more firmly, and when a decision belongs with counsel or leadership.
• Comfort learning new systems and using a CRM, shared trackers, e-signature tools, automation, and AI-assisted workflows.

Requirements

• This role is unlikely to be a match if your experience has been limited to routine MLS administration and you have not had to resolve unclear title, lender, seller, access, occupancy, or closing problems.

Success in This Role

• Success means files keep moving, deadlines and good-through dates are protected, sellers and partners know what is needed, and occupant or access issues are handled calmly.
• Over time, recurring problems are fixed in the process, completed files are closed out cleanly, and the acquisitions team no longer has to manage routine contract-to-close work.
• Performance will be assessed through on-time closing rate, missed critical deadlines, file accuracy and close-out, response and follow-up time, progress on title or other blockers, and the accuracy of pipeline reporting.

What the Opportunity Provides

• You will own a part of the business where good judgment has a direct effect on whether transactions close.
• You will have direct access to the people making the decisions and the ability to improve how the work is done.
• We are hiring one Transaction Coordinator to start, with potential for progression based on performance and business needs.

Compensation & Employment

• This is a permanent, full-time role employed by Blue Peak Ventures.
• Base compensation: $60,000–$70,000 per year.
• Work schedule: Core hours are generally Monday through Friday, 8:30 am to 5:00 pm Eastern Time.
• Remote work available to candidates in South Carolina, North Carolina, Georgia, Florida, Tennessee, or Texas.
• Current employee offerings are being finalized and will be discussed during the interview process.

How to Apply

Please submit your résumé and answer the following questions:

• Briefly describe one off-market, distressed, title-curative, foreclosure, probate, or difficult-occupancy file you personally helped move forward.
• Which of the following have you handled directly: title defects, probate or heirship, foreclosure deadlines, payoffs or reinstatements, deeds or signings, property access, cash for keys, or eviction coordination?
• What was your typical active-file volume, and how did you track deadlines and blockers?
• Are you legally authorized to work in the United States and currently located in South Carolina, North Carolina, Georgia, Florida, Tennessee, or Texas?

The process includes an introductory conversation, interviews focused on real transaction scenarios, and a short practical exercise designed to take no more than 30 minutes. Professional references and any other job-related verification will be completed before a final offer, with the candidate’s knowledge and consent.