[Hiring] Real Estate Transaction Coordinator @Dutch Bros Coffee

Role Description

The Real Estate Transaction Coordinator is responsible for assisting the Real Estate Department in the organization and communication of site information, as well as oversight of various real estate tasks for company-owned locations in their assigned region with guidance and general oversight from their Director. The person will play an integral role in the real estate and development process, working collaboratively with the Site Acquisition Managers, Legal Team, Construction Coordinators, and Construction Managers in the assigned region to obtain review and approval of sites by the Real Estate Committee and ensure project information and timelines are communicated and managed.

Qualifications

• Minimum of 4+ years of progressively responsible knowledge and experience related to project coordination with a focus on QSR restaurants with high volumes; or a combination of relevant work experience, education, and/or equivalent Military experience
• Bachelor’s Degree in a related field preferred
• Understanding of site evaluation and real estate negotiation procedures
• Experience with land use, development processes, building permits, and construction project management is a plus
• Experience with DocuSign and Lucernex project management software is a plus
• This position requires driving, when necessary

Requirements

• Support Site Acquisition Managers in the processing of real estate deals to include collection, communication, and maintenance of site information details:
• Understand the organization, operation, and processes of the Real Estate Department necessary to assist Site Acquisition Managers with deal-making transactions.
• Under the guidance of the Site Acquisition Managers, assemble, review for completeness and communicate information provided by brokers and landlords to various departments.
• Prepare and circulate various documents for review and signature.
• Add, update and maintain project information for each site within the project management software to ensure accurate information is available to team members and reported to the executive team.
• Prepare Real Estate Committee (REC) presentation materials and manage approval processes:
• Gather demographic data from various software tools.
• Communicate with real estate and development teams to ensure project specific information, site plans, renderings, and budgets are complete for inclusion in REC presentations.
• Draft REC presentation documents for Site Acquisition Manager review and finalize for REC meetings.
• Track REC approvals/denials and notify various departments, as needed.
• Support Real Estate Team and Construction in tracking lease deadlines:
• Coordinate with Legal to establish initial lease deadlines and prepare communication to the development team.
• Update project management software to accurately capture the status of deadlines in the schedule.
• Attend various project status meetings and partner with the development team to track actual status against lease deadlines and communicate needs for notifications, extension requests, etc. to Site Acquisition Manager.

Benefits

• Compensation: DOE

Physical Requirements

• In-Office Environment:
• Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions.
• Must be able to collaborate in-person with occasional impromptu in-person meetings.
• Office Conditions:
• Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels.
• Mobility:
• Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds.
• Hearing Requirements:
• Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
• Reading and Writing Proficiency:
• Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
• Vision Requirements:
• Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
• Technology Proficiency:
• Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
• Effective Communication:
• Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in-office communication tools.